TMD - Payroll Specialist II (State Active Duty Payroll Coordinator)

TEXAS MILITARY DEPARTMENTAustin, Texas

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TMD - Payroll Specialist II (State Active Duty Payroll Coordinator)(00051359)

Organization

TEXAS MILITARY DEPARTMENT

Primary Location

Texas-Austin

Work Locations

Camp Mabry Training Site2200 W 35th STREETAustin78703

Office and Administrative Support

Employee Status

Regular

Schedule

Full-timeStandard Hours Per Week : 40.00

Travel

Yes, 10 % of the TimeState Job Code : 1292Salary Admin Plan : BGrade : 17

Salary (Pay Basis)

4,000.00-4,500.00(Monthly)

Number of Openings

Overtime Status

Exempt

Job Posting

Jul 23, 2025, 8 : 28 : 00 AM

Closing Date

Ongoing

Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT :

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS : Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and / or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link : )

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT :

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate.The Texas Military Department provides a benefits package that includes, but is not limited to :

Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
Optional Vision, Dental, Life, and Disability insurance at competitive rates
Generous paid vacation, sick leave, and State and Federal holidays
Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
Flexible spending account options for medical and childcare expenses
Potential for modified work schedules including flex, compressed, or telework (position dependent)
Free access to Camp Mabry Museum and historical structures
Robust free training access through Texas Military Department’s Web-Based Learning Program
Expansive Employee Assistance Program and complimentary counseling services
Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US :

Our Agency : The is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the , the and the .

Our Vision : America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission : Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs moderately complex (journey-level) payroll processing work. Work involves processing State Active Duty (SAD) payroll related actions through the Centralized Accounting and Payroll / Personnel System (CAPPS) in accordance with all state and federal laws, policies, and procedures. Maintains payroll records and reports and performs a variety of other payroll processing activities. Serves as backup to the agency’s State Active Duty Payroll Specialist.Reports to the Payroll Operations Manager and works under moderate supervision with limited latitude for the use of initiative and independent judgment.

WORK HOURS : Monday – Friday, 8 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Processes State Active Duty new hire and termination actions in CAPPS.

Enters and / or updates State Active Duty related employee data in CAPPS to include address changes, Employee Withholding Allowance Certificates (W-4), and direct deposits.

Assists with entering State Active Duty related payroll changes in CAPPS to include, but not limited to, deductions, garnishments, returned monies, payment cancellations and replacements.

Serves as the primary liaison between the Office of State Administration Payroll Operations team and TMD J1 SAD Payroll Operations team.

Collaborates with HR on benefits deductions.

Maintains confidentiality and ensures secure handling of sensitive data.

May assist with the preparation of the Monthly Department of Public Safety (DPS)reimbursement requests.

May assist with the processing of payrolls.

May assist with the research and analysis of payment discrepancies.

Distributes paychecks and statements of earnings and deductions.

May answer questions and / or assist with resolving moderately complex issues related topay.

May assists withCAPPSCalendar Year-end and W-2 processing and distribution.

Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.

May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.

Performs related work as assigned.

Qualifications

MINIMIUM QUALIFICATIONS

EDUCATION :

Graduation from an accredited four-year college or university is required. (See Substitution below).

PREFERRED EDUCATION :

Graduation from an accredited four-year college or university with major course work in accounting or related field is preferred.

EXPERIENCE :

Three (3) years’ experience in payroll processing or related field is required.

Experience using software applications to include Microsoft Word and Excel is preferred.

PREFERRED EXPERIENCE :

Experience using CAPPS, Uniform Statewide Accounting System (USAS), and Texas Identification Number System (TINS) is preferred.

Experience with human resources or payroll data entry is preferred.

SUBSTITUTION :

Additional years of required experience in accounting or financial operations may be substituted for education requirement on a year-per-year basis up to four years.

REGISTRATION, CERTIFICATION OR LICENSURE

A valid driver's license is required.

The ability to obtain a Texas Driver’s License will be required within the first 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS :

Background Investigation .Selected candidate must be able to obtain a CAC and / or pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.

Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

Sponsorship .Candidates must be eligible to work in the United States without requiring sponsorship.

Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at .

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of :

state and federal laws and regulations relevant to government accounting

generally accepted accounting principles and procedures affecting maintenance of accounting records and of automated accounting systems

governmental regulations applying to accounting and payroll records

state and federal payroll rules, regulations, and laws

State of Texas payroll policies and procedures

Skill in :

use of a personal computer with associated software applications such as Microsoft Word, Excel and SharePoint

use of office equipment such as calculators, copiers, printers and fax machines

Ability to :

maintain confidential and sensitive information

review payroll accounting records

establish effective working relationships with internal and external customers

work in a military environment

PHYSICAL / WORKING CONDITIONS

Work is generally performed in a sedentary office setting involving sitting, standing or walking to perform job duties. Work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move and / or set up equipment and materials weighing up to 20 pounds.

MILITARY EMPLOYMENT PREFERENCE If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran – DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty – Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentaryproof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

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Payroll Specialist • Austin, Texas