Accounts Payable Manager

Pure Safety GroupPasadena, TX, US

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Job Description

JOB TITLE : ACCOUNTS PAYABLE MANAGER

DEPARTMENT : FINANCE

REPORTS TO : GROUP HEAD OF ACCOUNTING

DATE : 08 / 19 / 2025

LOCATON : PASADENA, TEXAS - must be within reasonable commute distance

POSITION OVERVIEW :

The Accounts Payable Manager will be responsible for overseeing the company’s financial obligations to vendors and suppliers by managing the accounts payable process, maintaining vendor relationships, compliance and record keeping all in a timely manner.

DUTIES AND RESPONSIBILITIES :

Manage daily processing of vendor invoices, ensuring accurate data entry and adherence to internal controls
Lead and support AP staff by setting clear goals, providing performance feedback, and fostering a collaborative team environment
Process the weekly AP disbursement process, including checks, ACH, wire transfers, and portal payments
Update and analyze various daily and weekly AP reports in excel
Proactively identify and resolve issues in a fast-paced, high-volume environment
Identify and implement process improvements and best practices to enhance the efficiency and accuracy of AP operations
Oversee the vendor onboarding process, ensuring proper documentation, risk assessments, and payment setup are completed
Maintain vendor relations and vendor Master Data in ERP system
Reconcile vendor statements and resolve discrepancies
Prepare and process annual 1099 forms and support in other tax-related activities
Maintain compliance with company policies, tax regulations, and internal controls related to AP transactions
Lead and ensure accurate three-way matching of invoices, receipts, and purchase orders
Provide hands-on assistance during peak periods, staff absences, or high-volume cycles
Assist Head of Accounting with month-end close activities and quarterly / annual audits
Ensure timely completion of AP duties to support monthly / annual reporting requirements
Support interdepartmental collaboration to ensure timely and accurate issue resolution
Uphold professionalism and confidentiality across all aspects of AP operations
Perform other duties as required to support the Finance department

QUALIFICATIONS :

Minimum 5 years of experience in accounts payable

Minimum 2 years of experience managing or supervising a team in Finance

Strong understanding of end-to-end AP processes

High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred

Proficiency in Microsoft Office Suite : Strong Excel; capable user of Outlook, Word, and PowerPoint

Proficient in ERP systems; Epicor experience, highly preferred

Manufacturing experience, preferred

Collaborative team player with a positive, proactive attitude

Strong interpersonal and communication skills, both verbal and written, with the ability to collaborate across departments

Committed to integrity, professionalism, and continuous process improvement

Attention to detail and problem-solving skills

Reliable Transportation

PHYSICAL REQUIREMENTS :

This position requires sitting for extended amount of time. Some lifting, bending, reaching, and squatting throughout the shift while filing, sorting, and moving products.

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Account Manager • Pasadena, TX, US