Operations Coordinator

Responsibilities

Prepare and process purchase orders and requisitions for internal teams.

Facilitate invoice approval and process through internal systems.

Maintain accurate and up-to-date project tracking systems (Excel / Smartsheet).

Analyze project data using Power BI and Excel templates.

Create and manage organized project documentation files.

Attend project meetings and support action items and deliverables.

Identify added project costs and assist with forecast updates.

Communicate project issues to management before escalation.

Support vendor coordination and communication when applicable.

Qualifications

Education

High school diploma or equivalent required

Associate degree or 2+ years of equivalent work experience preferred

Experience

Minimum 2 years of relevant project coordination or administrative experience

Proficiency in Microsoft Excel , PowerPoint , Word , and Smartsheet

Familiarity with Power BI for data analysis preferred

Strong written and verbal communication skills

Able to manage multiple tasks in a fast-paced, deadline-driven environment

Excellent organizational, interpersonal, and time management skills

Tools & Technologies

Microsoft Office Suite (Excel, PowerPoint, Word)

Smartsheet

Power BI

Internal procurement or invoice processing platforms

Working Conditions

Standard office or remote work environment

No exposure to adverse environmental conditions

No travel required