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Graduation Specialist

Collin CollegeMckinney, TX, US

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Graduation Coordinator

Primary Location : 2200 W. University Drive, McKinney, Texas, 75071

Job Summary :

Receive and evaluate student petitions districtwide to determine eligibility for graduation. Communicate with degree plan coordinators regarding transfer work, and update students on their eligibility status. Maintain spreadsheets of pending graduates for commencement ceremony preparation. Award degrees, certificates, and other credentials to qualifying candidates for graduation, and send diplomas to eligible graduates.

Essential Duties and Responsibilities :

Accountable for knowledge of all college's requirements for programs of study, graduation requirements, and local, state, and federal regulations related to graduation.
Evaluate student petitions districtwide to determine eligibility for graduation. Run program of study audits to determine program requirements, transfer credits evaluated, residency requirement, current GPA, and outstanding course requirements. Update students' records to appropriate graduation status for the semester of expected graduation. Award degree, certificate, or other credentials to eligible students to post on transcript.
Email students with status updates, including outstanding course requirements needed for completion, possible course substitutions, and / or next steps. Communicate with academic coordinators / deans regarding course substitutions. Communicate with degree plan coordinator any transfer work needing to be applied to student record. Report any program of study audit discrepancies to degree plan coordinators and / or assistant manager of student information system. Monitor Graduation email account and respond to inquiries in a timely manner.
Run reports to identify candidates for graduation, notify eligible students, and update student record to appropriate graduation status. Maintain spreadsheets of pending graduates for future mailings and graduation preparation, including online petitions, diplomas, and annual commencement ceremony.
Assist with annual commencement ceremonies and the review of ceremony program. Prepare official diplomas for graduating students.
Communicate with students regarding their graduation status and respond to inquiries in person, by email and over the telephone, in a friendly and professional manner. Perform essential job functions accurately under time pressure and deadlines, while maintaining professionalism and cooperation with co-workers.

Supplemental Functions :

Perform other duties as assigned.

Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.

Knowledge, Skills and Abilities :

Knowledge of district rules, policies, and practices, as well as state and federal regulations

Knowledge of Collin College policies and program of study requirements, making adjustments for catalog and program updates

Knowledge of all various college departments and programs

Knowledge of prerequisite courses and requirements needed for applying to programs

Knowledge of student information and network systems

Problem-solving skills

Customer service skills

Interpersonal and organizational skills

Conflict resolution skills

Critical thinking skills

Decision-making skills

Computer and applicable software skills, including Microsoft Office suite products

Verbal and written communication skills

Ability to pay attention to detail

Ability to work as part of a team as well as independently

Ability to maintain confidentiality

Ability to establish and maintain effective working relationships

Physical Demands, Working Conditions and Physical Effort :

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and / or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements :

Associate degree from an accredited institution.

Two (2) years of related experience OR equivalent combination of education and experience.

This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

Compensation Type : Salary

Employment Type : Full time

Hiring Minimum : $35,344.00

Hiring Maximum : $42,412.80

Compensation is determined based on experience.

Application submission deadline is 12am of the date listed.

07 / 02 / 2025

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.

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Specialist • Mckinney, TX, US