Senior Payroll Specialist

Senior Payroll Specialist

We're growing! We continue to add new locations for Philz, growing our coffee shops throughout California and Chicagoland. With that, we're excited to add a team member to our Payroll Team. The Senior Payroll Specialist is a key member of the Payroll team, bettering people's days by managing key payroll functions and processing company-wide payroll accurately, timely and in accordance with federal, state, local regulations, Company Policy / Process and in line with the Spirit of Philz Core Values. The Senior Payroll Specialist will also use independent judgment to collaborate with key leaders and departments to develop, implement, and improve payroll processes.

The ideal candidate would have multi-unit hospitality, food and beverage, and / or retail experience with the ability to work independently in a fast-moving and dynamic environment. This role is required to be on-site, based at our Roasting Plant in Oakland, California.

What You'll Do

• Manage biweekly payroll to ensure calculated accurately, timely and within federal, state and local legal requirements
• Partner with all people managers and other key departments to ensure payroll information provided is accurate and timely. Provide feedback and develop systems to address areas of opportunity.
• Use independent judgment to analyze payroll information and provide coaching and recommendations to leaders as needed
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Independently, research, analyze, and resolve all discrepancies, reporting to payroll stakeholders as needed
• In partnership with Payroll Manager ensure additional items such as accurate taxation, tips, and garnishments are applied as appropriate
• Oversee the preparation of payroll payments and ensure payroll funding is in place
• Prepare and process statements of payment
• Oversee the processing of manual paychecks including but not limited to compliance, retro pay calculations and communications
• Conduct regular audits to ensure legal / payroll compliance and Philz Payroll processes and policies
• Use independent judgment to respond to and take action on team member questions accurately, quickly and in line with Philzs core values
• Manage stale check process

Legal, Financial, and Company Compliance

Data Integrity / Reporting

What You'll Need

Essential Physical Requirements

Compensation & Benefits

A reasonable estimate of the starting annual hourly rate for this role is $32.00 to $37.00. Please note that the base hourly rate will vary based on qualifications and previous experience.

When you join our team, we better your days through our benefits and support programs we offer our team members medical, dental, and vision insurance, company-paid basic life insurance, optional family life insurance, 401(k) with company match, flexible spending accounts, commuter benefits, mental health support, holiday pay, Vacation & Sick Time, Team Member discounts, freebie drinks and discounted beans, fun Philz swag, opportunities for growth and advancement, and more!