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Project Specialist

Project Specialist

Persistent SystemsFort Collins, CO, US
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Job Description And Responsibilities

Persistent Systems is looking for a Project Specialist to join our growing team. This opportunity is available in our Fort Collins, CO office. The Project Specialist will be responsible for working with the Program Managers and Project Managers to help ensure successful execution of projects.

Position Responsibilities

  • Collect, organize, and analyze data to support invoicing and project reporting
  • Develop and maintain master project schedule
  • Work with Logistics representative for equipment shipping, receiving, and inventory - including directly handling the equipment, record-keeping, and related logistics actions
  • Invoice customers for work performed and / or equipment delivered
  • Support Program / Project Managers in responses to Requests for Information (RFI), Requests for Quotes (RFQ), Requests for Proposals (RFP), and other relevant requests as necessary
  • Organize meetings with internal and external parties as needed, record meeting summaries, track actions and assist in bringing to closure as requested by Program / Project Managers
  • Develop reports on work performed and / or equipment delivered in multiple formats as requested by the Program / Project Managers

Job Qualifications And Experience

Minimum Qualifications

  • Associate degree in Business Administration, or similar field, or equivalent experience
  • Experience with an accounting tool such as QuickBooks, or an enterprise resource planning (ERP) system (ex. Infor CSI or similar) performing typical accounting and procurement activities
  • Two or more years of experience with MS Office tools : MS Excel, MS Word, and MS PowerPoint
  • One or more years of experience with MS Project or similar industry standard software for project scheduling
  • Experience performing shipping, receiving and inventory for thousands of dollars of equipment
  • Demonstrated experience managing multiple simultaneous tasks and competing priorities across teams and departments
  • Problem solver / Self-starter who is willing to develop processes or methods where none exist to accomplish a task
  • Must have exceptional organizational skills
  • You must be available to travel up to 10% of the time
  • Excellent interpersonal and communication skills
  • Must have a United States Department of Defense Secret level clearance or be able to obtain one

    • Preferred Qualifications

  • Bachelor's degree in Business Administration, Project Management, or a similar field or equivalent experience
  • Minimum 2 years professional experience (manufacturing or product development environment)
  • Experience supporting the project life cycle, technical writing, and proposal writing
  • Minimum 2 years of professional experience working directly with external clients
  • Experience with mobile, tactical, network communications is a plus
  • Experience in the Govt, military, defense industry or large commercial company is a plus
  • Experience with the Department of Defense acquisition process, understanding of the product life cycle
  • Familiarity with Federal Acquisition Regulations (FAR)

    • The base pay for this role can vary from $77,000 to $96,000 a year based on individual qualifications. Eligibility for yearly discretionary bonus. Persistent Systems, LLC offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance; paid time off (sick time and vacation time); flexible spending accounts; 401(k) plan with company match; fitness membership reimbursement; tuition assistance; mental health benefits; and pet discounts.

    Company Overview

    Headquartered in New York City since 2007, Persistent Systems, LLC is a global communications technology company which develops, manufactures, and integrates a patented and secure Mobile Ad Hoc Networking (MANET) system : Wave Relay. The company's industry leading R&D team has designed wireless networking protocols to support their cutting-edge Wave Relay system and technology. Wave Relay is capable of running data, video, voice and other applications under the most difficult and unpredictable conditions. Their suite of products is field proven and utilized in Commercial, Military, Government, Industrial, Agriculture, Robotics, and Unmanned System markets.

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    Project Specialist • Fort Collins, CO, US