Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to join our team in Westlake Village, California. This Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic organization by ensuring efficient and accurate accounts payable operations. The ideal candidate will excel in managing vendor relationships, processing payments, and maintaining compliance with company policies and tax regulations.

Responsibilities :

• Process and review vendor invoices, ensuring accurate coding, amounts, and proper allocation to general ledger accounts.
• Manage payment schedules and execute timely payment runs, including checks, ACH, and wire transfers, in line with vendor terms.
• Maintain and update vendor records, including onboarding new vendors, verifying W-9 information, and addressing any discrepancies or inquiries.
• Reconcile accounts payable transactions with bank statements and general ledger accounts to ensure accuracy and completeness.
• Handle employee expense reimbursements, ensuring compliance with established company policies.
• Support month-end closing activities by preparing accruals, allocations, journal entries, and reconciling the accounts payable sub-ledger.
• Ensure adherence to company policies, tax regulations, and internal controls during all accounts payable processes, including 1099 reporting.
• Identify opportunities for process improvements and recommend strategies to enhance efficiency in accounts payable operations.
• Minimum of 2 years of experience in accounts payable or a related field.
• Strong knowledge of accounts payable processes, including invoice coding and payment execution.
• Proficiency in handling payment methods such as ACH, checks, and wire transfers.
• Experience with vendor management, including setting up new vendor accounts and resolving discrepancies.
• Ability to reconcile accounts payable transactions with financial statements and general ledger accounts.
• Familiarity with compliance requirements, including tax regulations and 1099 reporting.
• Excellent organizational skills and attention to detail to manage multiple tasks effectively.
• Strong communication skills to interact with vendors and internal stakeholders.