Maricopa County Sheriff's Office Records Specialist
Now is your chance to join the Maricopa County Sheriff's Office as a Records Specialist. In this role, high importance is placed on ensuring public trust and confidence by providing services that are prompt, efficient and delivered by an individual who considers the impact of their actions on an individual, team, organizational and public service level. The Sheriff's Record Specialist provides critical, statutorily mandated access and verification services through the maintenance of a central repository of criminal arrest warrants and other court sanctioned injunctions for Maricopa County. This substantial responsibility requires a Records Specialist to have a strong work ethic and be committed to quality, customer service and attention to detail in order to ensure documents are handled properly and timely. Errors may result in liabilities which include, but are not limited to, loss of life or financial liability for wrongful arrest. Accuracy in the Record Specialist's proper validation of warrant entries is required so warrants are not removed from the National Crime Information Center (NCIC) database.
We recognize your time is valuable, so please apply if you meet the following required qualifications :
Education :
- High School diploma or GED
Experience :
Two (2) years of experience performing office, administrative, and clerical duties.OR Combined education and experience qualifications :
Post-secondary education may substitute for the required experience on a year-for-year basis.Other requirements :
Candidates selected to move forward in the selection process must be able to type a minimum of 30 words per minute as demonstrated by a typing test certification from a government agency, an employment agency, a college, a vocational school, or a public school system. Certificates obtained from typing sites available on the Internet are not acceptable for verification of typing speed.In order to be considered for employment with the Maricopa County Sheriff's Office, successful candidates must not have a revoked or suspended driver's license.Training that may be provided on-the-job : FEMA NIMS IS100 and 700; Safety; Payroll; PREA.Prior to hiring, the Sheriff's Office requires that all candidates pass an extensive background review.Compensation is more than a salary with MCSO :
Growth and stability since 1871Choice of three medical plans starting as low as $70 / monthHolidays 10 / year + 1 personal dayEnrollment in Arizona State Retirement SystemPaid sick and parental leaves (birth / adoption)10% discount at KinderCare facilities in the ValleyMCSO Mentoring program to provide personal and professional growth opportunities for all employeesAccess to free County gymsEssential job tasks :
Maintains and updates of the Sex Offender Registration systemUpdates and maintains the NCIC databaseConfirms NCIC available 24 / 7 as to the validity of warrantsClears NCIC warrantsTrains NCIC, functionally test and affirms terminal operator proficiencyRecords and reports all information on stolen and recovered vehiclesDocuments and provides Maricopa County Department of Transportation with copies of traffic accident reportsNotifies the victim of the arrest, date, and time of the subject's initial appearance in courtNotifies victims and responsible law enforcement agencies of impending incarcerationProvides information to DPS and update files concerning crimes that manifest evidence of prejudiceSupplies DPS Central Repository such information as necessary to operate the Uniform Crime Reporting (UCR) programFingerprints and provides ID badges for the Ordinance for Adult Oriented Businesses and Adult Service ProvidersOrders expunging records for wrongly arrested or indicted personsNotifies persons of summons and report to Grand Jury Exhibits daily by noon of summonses served so records can be unsealedProvides customer service to the public via telephone and at the service counterMaintains multiple filing systems including card indexesResearches and analyzes records and files for criminal data, to include the Records Management System (RMS)Processes all requests for reports : copies, indexes, distributes, microfilms and runs dispatchMaintains and logs daily statistical reports; code reports according to FBI UCR proceduresProcesses Public Records RequestsRetrieves data from microfilm; verifies and data entryPrepares warrant worksheets; assigns active warrants; purges expired warrantsConfirms, clears, cancels, modifies all warrants and distribute by fax; sorts and logs Grand Jury warrants and summonsesDistributes and processes canceled warrantsReplies to Hot File confirmations; enters into NCIC; annual Hot File validationSends and receives teletypesSends teletypes, enters NCIC and creates wanted bulletins for escapesResearches and identifies inmates in all MCSO jails and distribute noticesMaintains daily statistical reportsResearch / updates / corrects booking data and criminal history in the Sheriff's Inmate Electronic Data (SHIELD)Provides fingerprinting services to the general publicReceives monies and issues receiptsOperates the automated mug shot systemBe present at work site to perform assigned tasks at the times and dates scheduled and / or assigned by the supervisorWorking conditions :
Work occurs primarily indoors working in MCSO jail facilities with various staff and all classifications of inmates.May be required to work in close proximity to inmates / sex offenders. The Sheriff's Office is a 24 / 7 operation; which requires the ability to work rotating shifts, weekends, and holidays with the potential for rotating days off.IndoorsRarely outdoors, in temperatures above 90 degrees, or below 40 degreesConstantly in confined areas.Frequent high noise level.Frequent bright lightingRarely exposed to chemical / fumes, smoke / dust, and wet / damp areasRarely using stairs or ladders, unprotected heightsRarely dim lightingRarely exposed to contagious diseases.Sitting, standing and walkingDriving a vehicleSpeaking, hearing, seeing, and readingDistinguishing colorsBending, kneeling, and reachingTwisting, climbing, crouchingWearing protective gearPrecise dexterityLifting floor to waist twenty (20) poundsLifting waist to shoulder of twenty (20) poundsLifting shoulder to overhead of twenty (20) poundsCarrying a weight of twenty (20) pounds for a distance of 10 feetPushing / pulling a weight of twenty (20) pounds for a distance of 10 feetSocial environment :
Handling high volume of workAccuracy and attention to detailTeamwork and working in close physical proximity with othersFrequent interruptionsHandling multiple or complicated tasks, frequently changing tasks and unscheduled tasksWorking under deadlines or time pressures to complete tasksConcentration / vigilanceWorking in a team environmentWorking in close proximity with othersPublic contactConditions may rarely emergencies, traumatic subject matter, dangerous environment, decision making, isolation and overtime / rotating shifts.Knowledge, skills, and abilities :
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, and other office procedures and terminologyData entry equipment and office practices