Litigation Legal Secretary

Full-time ( - hours per week), experienced Litigation Legal Secretary to join our Litigation and Labor & Employment Practices in our San Francisco Office. The successful candidate will thrive in a fast-paced, professional environment and possess the ability to multi-task while delivering high-quality administrative and secretarial support to attorneys and their clients. This is an on-site position for the first days. A hybrid schedule of days in the office and day remote may be available after days.

RESPONSIBILITIES

• Maintain attorney calendars by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering
• Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner
• Prepare documents for state and federal court filings, discovery, arbitration, mediation and hearings
• Read, sort, and date incoming mail. Ensure that outgoing mail is processed according to office procedures. If necessary, route mail to specific delivery service and follow up on timely delivery
• Draft letters and documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports
• Represent attorney(s) by communicating and obtaining information, following-up on delegated assignments, and knowing when to refer matters to attorney(s)
• Establish and maintain calendar and deadline reminder systems
• Complete and submit conflict check forms, screening forms and new matter request forms
• Maintain all client and general files. Conduct periodic review for possible storage of older files and prepare files to be closed
• Provide exceptional client service to guests and clients whether in person or on the telephone
• Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship
• Input time entry, review and edit bills
• Answer and screen telephone calls
• Send and retrieve e-mail and faxes for attorney(s)
• Photocopy and assemble documents as required
• Additional duties as assigned including assisting other secretaries, as needed

Requirements

SKILLS AND ABILITIES