Executive Assistant

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Job Description :

Airbus Commercial is looking for an Executive Assistant to join our team in Wichita Kansas.

This pivotal role requires a proactive detail-oriented individual who thrives in a dynamic environment. Providing comprehensive and professional administrative support to our leadership team primarily supporting the Vice President of Engineering Engineering Chief of Staff and Head of Wichita Engineering. The Executive Assistant will be instrumental in ensuring the smooth and efficient operation of our leaderships daily activities allowing them to focus on strategic initiatives.

Meet the Team :

Our Engineers have the privilege of working on complex highly engineered machines and are involved at all stages of the aircraft life cycle from product development to manufacturing and direct support to our airline customers. If youre interested in designing creating and testing the present and future of Airbus products across the globe join our mission to connect the world.

Your Working Environment

Located on the Wichita State University (WSU) innovation campus is Airbus first dedicated engineering facility outside of Europe. Our team of 200 support staff and engineers focus on aerostructure design including analysis of aircraft primary structures such as wings and fuselages for all major Airbus products across the globe.

How We Care for You :

Financial Rewards : Competitive base salary incentive compensation which may include profit sharing schemes retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (ESOP)

Work / Life Balance : Paid time off including personal time holidays and a generous paid parental leave program.

Health & Welfare : Comprehensive insurance coverage including medical (traditional and high-deductible health plans) prescription dental vision life disability Employee Assistance Plan (EAP) and other supplemental benefit coverages.

Individual Development : Upskilling and development opportunities through our global Leadership University including unlimited access to 10000 e-learning courses focusing on ways to develop your employability certifications career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges :

Executive-level Administrative Support - 50%

Provides sophisticated calendar management. Proactively manage complex calendars including scheduling meetings across multiple time zones. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.

Organize domestic and international travel arrangements including booking of all flights accommodations visa arrangements dining as needed generation of itinerary and general coordination of approvals as well as post travel claims.

Organize meetings programs and events by arranging logistics (facilities catering etc) speakers and presentation material as necessary

Using discretion act as a primary point of contact screening and prioritizing incoming communications (emails calls) drafting correspondence disseminating information effectively and recommending actions when necessary

Provide on-site support for meetings and visits including room preparation managing connections and post-activity organization

Business Planning and Execution - 45%

Prepare meeting agendas compile necessary documents take accurate minutes and track action items to ensure timely completion

Create edit and format presentations reports spreadsheets and other documents to a high professional standard.

Work with Google Sites to create and maintain the team intranet site. Manage transactions to ensure business efficiency : travel and expense approvals purchase orders etc.

Build and maintain strong collaborative relationships with members in various departments and business units

Be familiar with and drive compliance to corporate policies and business processes (i.e. travel policy expense policy procurement and other business policies etc)

Assist in gathering information to support decision making and planning providing recommendations when necessary

Prepare internal and external communications

Additional Responsibilities - 5%

Problem-Solving : Independently identify and resolve administrative issues.

Project Support : Provide administrative support for various projects and initiatives as needed by the leadership team.

Complete projects and special assignments by establishing objectives determining priorities managing timelines gaining cooperation of others monitoring progress problem solving adjusting to plan as needed

Manage on-site tasks and activities as required (orders deliveries events etc)

Your Boarding Pass :

Associates degree in Business or related field

7 years of progressive experience to Executive Assistant

2 years supporting senior leadership or Csuite executives

Preferred

Bachelors degree in business administration or marketing

Experience working with Airbus or Airbus affiliates

Required Knowledge Skill Demonstrated Capabilities

Proven experience as an Executive Assistant supporting senior-level executives preferably within a large global organization.

Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously without close supervision.

Demonstrated ability to work independently take initiative and anticipate needs.

A high degree of professionalism integrity and the ability to handle confidential information with discretion.

Strong interpersonal skills and the ability to build effective working relationships with internal and external stakeholders.

Flexibility and adaptability to changing priorities and deadlines.

Able to support multiple managers as well as their teams with various requests / needs

Proactive and independent

Be well informed and familiar with the latest developments in AA1 business

Physical Requirements :

Onsite or remote : 100% Onsite.

Vision : able to see and read computer screens and other electronic equipment with screens able to read documents reports and engineering drawings.

Hearing : able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.

Speaking : able to speak in conversations and meetings deliver information and participate in communications.

Equipment Operation (personal computer telephone copies fax machine and related office equipment and using electronic identification card to enter building floors and internal doors) : able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.

Carrying : able to carry documents tools drawings electronic equipment up to 30lbs / 14kgs at least several times a month.

Lifting : able to lift documents tools drawings electronic equipment up to 30lbs / 14kgs at least several times a month.

Pushing / Pulling : able to push and pull small office furniture and some equipment and tools at least several times a month.

Sitting : able to sit for long periods of time in meetings working on the computer.

Squatting / Kneeling : able to squat or kneel to retrieve or replace items stored on low shelving.

Standing : able to stand for discussions in offices or on the production floor.

Travel : able to travel independently and at short notice.

Walking (include routine walking such as to a shared printer to retrieve documents) : able to walk through office and production areas including uneven surfaces.

Personal Protective Equipment required : Required PPE includes but is not limited to Safety Shoes Safety Glasses Hearing Protection Respirators / Masks and / or Protective Gloves as required by site and / or customer site.

Administrative position only PPE required : Steel-toed shoes are required for all shop floor visits appropriate hearing / eye protection may also be required when visiting the shop floor.

This position requires that the job holder be a US Person under ITAR definition (i.e. U.S. Citizen green card holder or person covered under our existing ITAR license)

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.

Company : Airbus Americas Inc.

Employment Type : US - Direct Hire

Experience Level : Professional

Remote Type : On-site

Job Family :

Support to Management

Job Posting End Date : 09.15.2025

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex sexual orientation gender identity national origin age disability genetics pregnancy marital status veteran status or other legally protected addition to federal law requirements Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion demotion termination layoff recall transfer leaves of absence compensation benefits and training. Airbus expressly prohibits any form of workplace harassment based on race color religion sex sexual orientation gender identity national origin age disability genetics pregnancy marital status veteran status or other legally protected status. As a matter of policy Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will meaning either the company or the employee can terminate the employment relationship at any time with or without cause with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background age gender disability sexual orientation or religious belief.

Airbus is and always has been committed to equal opportunities for all. As such we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to .

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Experience : years

Vacancy : 1