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Central Event Producer

PRA Business EventsNew York City, New York, USA

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Central Event Producer

This role is hybrid and works on average 2 days per week in an office. This role also will require travel. Applicants must be based in the New York City area to be considered for this role.

PRA is the market-leading business event management firm delivering unique experiences that move hearts minds and businesses forward. Blending Passion Reach and Authenticity PRA works collaboratively with clients to craft creative multi-sensory attendee journeys to leave a lasting impression.

The Event Producer (EP) is a critical component of the Opportunity Team and is responsible for the logistical management and operational execution of client events. The EP serves as the primary contact for the client during the pre-planning and operation phases of their event and is a liaison with PRAs supplier-partners. The Event Producer is an on-site Ambassador of the PRA brand.

The Central Event Producer is not associated with a particular PRA destination and will be deployed across the system to support regional teams in the planning and / or operation of their events as needed. The Central EP may work in collaboration to supplement local teams or may own program development and operation in its entirety. The Central EP will travel significantly across the PRA system and will work remotely in between trips.

Primary Responsibilities :

Will vary depending on level of support and project ownership required

Program Development and Planning

Assist Experience Designers with operational and logistical components of program development

Thoroughly review program details with cross-functional partners in Sales and Experience Design in preparation for turnover to Event Production

Serve as primary client contact throughout planning and operation of the event

Manage program changes with suppliers and internal partners during planning and on-site operation

Provide program enhancement options for our clients

Supplier and Staff Management :

Negotiate supplier contract terms and pricing including but not limited to service expectations guarantees cancellation policies billing etc.

Assign field staff to projects based on availability and specific skill sets required

Prepare distribute and review relevant program information and provide direction for field staff

Process and manage field staff compensation including timesheets expense reports and pay rate

Program Execution :

Align with hotel and venue partners to ensure seamless coordination throughout program operation

Conduct pre-con meetings with client / hotel to review all program details as confirmed

Ensure cross-functional Sales partners are fully informed of all program changes taking prompt corrective action and providing alternatives as necessary

Manage all components of on-site program operation

Financials :

Drive program profitability ensuring Gross Profitability targets are met

Manage submission and receipt of client program deposits as per contract terms throughout lifecycle of the program

Timely completion of post-operation Program Closeout process as per PRA protocol

Qualifications

Bachelors degree or equivalent relevant experience

5 years of experience in overseeing the execution of corporate meetings client events and other complex programs. DMC corporate incentive travel hospitality or related experience highly preferred

Ability to manage operations functions and effectively supervise and direct Field staff

Excellent interpersonal and communication skills with a diverse group of clients supplier / partners coworkers and employees

Ability to read analyze and interpret client proposal requirements contracts financial reports and other legal documents

Ability to effectively present information and respond to questions from clients supplier partners and hoteliers.

Ability to multitask and work on multiple programs with different deadlines

Must be able to work well with all levels of management and staff hoteliers and venue staff clients and supplier / partner

Working knowledge of attractions hotels parks venues and supplier / partners in the local area and ability to locate and vet new venues and supplier / partners

Must be able to work flexible hours including weekends evenings and holidays

Significant travel required across the PRA system - approximately 75-80%

Pay : $65000-$85000 depending on experience with additional compensation potential for senior-level roles.

Benefits package includes Medical Dental and Vision insurance Company-sponsored Life Insurance and Short / Long Term Disability Insurance 401(k) with Match Parental Leave Cell Phone and Home Internet Stipends Paid Vacation Sick Leave and Holidays Pet Insurance Flexible Spending Accounts and other optional benefit coverages.

Whether in-person remote or hybrid PRA guides organizations in bringing people together with strategic content brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally we have a robust sustainability and social impact program that includes initiatives around carbon reduction pushing towards zero waste supporting the American Forest Foundation and PACT-USA working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes weve made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include :

Creative Event Design Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital Hybrid Programming; Health Safety Logistics; CSR Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit for more information.

Key Skills

Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation

Employment Type : Temp

Experience : years

Vacancy : 1

Yearly Salary Salary : 65000 - 85000

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Producer • New York City, New York, USA