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Payroll Lead

Payroll Lead

Aston CarterNew York, NY, US
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Payroll Lead

This position is a central, high-visibility role responsible for ensuring the smooth execution of day-to-day business operations, with a strong emphasis on managing contractor payroll. You will coordinate across departments, manage vendor relationships, and support compliance, travel, and administrative functions to keep the business running efficiently.

Responsibilities

  • Coordinate logistics for internal and external personnel, including travel, accommodation, and onboarding.
  • Maintain and update the company's travel calendar and ensure adherence to client travel policies.
  • Manage office services, including utilities, cleaning, and building access, along with vendor relationships.
  • Oversee health insurance and company insurance policies for staff and contractors.
  • Support seasonal initiatives such as client gifting, events, and outreach.
  • Maintain and update company website and LinkedIn with relevant content.
  • Identify and implement process improvements and vendor optimizations.
  • Perform right-to-work checks and ensure compliance documentation is accurate.
  • Manage weekly and monthly contractor payroll processing.
  • Liaise with third-party payroll providers and internal finance teams.
  • Validate and process timesheets, invoices, and expense claims.
  • Respond to contractor inquiries regarding payments and invoices.
  • Track payroll metrics and maintain accurate records.
  • Collaborate with HR and Finance to ensure compliance with US payroll laws and multi-state regulations.

Essential Skills

  • Experience in staffing, recruitment, or contractor-heavy environments, specifically handling payroll.
  • Familiarity with benefits administration and vendor management.
  • 4+ years of experience in business operations, payroll, or administrative coordination.
  • Familiarity with payroll systems such as ADP.
  • Self-starter with a proactive, solutions-oriented mindset.
  • Ability to travel to HQ in the UK 1 to 2 times a year with a valid passport.
  • Proficiency in Microsoft Office and CRM systems such as Bullhorn.

    • Additional Skills & Qualifications

  • Bachelor's degree in Business Administration, Operations, HR, or related field.
  • 3+ years of experience in business operations, payroll, or administrative coordination.
  • Familiarity with multi-state compliance.
  • Strong organizational and communication skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and data accuracy.

    • Work Environment

    The work environment features a spacious newly renovated office in Manhattan. The role requires being in the office four days a week, with the option to work from home on Fridays. Working hours are from 8 : 30 AM to 5 PM, with some flexibility if needed.

    Job Type & Location

    This is a Permanent position based out of New York, New York.

    Pay and Benefits

    The pay range for this position is $70000.00 - $80000.00 / yr.

  • Hybrid schedule with WFH option on Fridays -100% paid health insurance -401k and match after first year -Commuter allowance -PTO and Paid Holidays -Company events

    • Workplace Type

    This is a hybrid position in New York,NY.

    Application Deadline

    This position is anticipated to close on Aug 31, 2025.

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    Payroll Lead • New York, NY, US