Municipal Records and Info Mgt (RIM) Coord / Sr Municipal Records and Info Mgt (RIM) Coord

Municipal Records And Information Management Coordinator

Under general supervision of the Records / Information Management Manager, assists with the development, coordination, facilitation and administration of the city-wide records management program to ensure compliance with the City's Records Management Policy, professional best practices, and all local, state, and federal recordkeeping requirements.

Hiring Range : Depending on Qualifications - $2,184.74 Bi-weekly - $3,496.74 Bi-weekly Municipal Records and Information Management Coordinator - $2,184.74 Bi-weekly - $3,167.88 Bi-weekly Senior Municipal Records and Information Management Coordinator - $2,411.55 Bi-weekly - $3,496.74 Bi-weekly

Coordinates, facilitates, helps develop, and administer the City-wide records and information management program. This also includes disaster, preservation, and recovery programs for all City records.

Analyzes, recommends, and implements records and information management requirements and process improvements for existing and new business processes and systems.

Participates in the development, implementation, and administration of records management policies, standards, and procedures for indexing, classification, retention, disposition, and protection.

Reviews departmental annual reports, records inventories, and record keeping operations and makes recommendations for improvement.

Audits departmental compliance with the City's records management program.

Serves on the Records and Information Management Steering Committee and assists with preparation and execution of the committee meetings.

Develops, maintains, reviews, and approves City-wide records control schedules and file plans.

Plans, develops, and presents training programs to all levels of City Staff.

Researches and presents professional best practices, standards, and records management requirements.

Performs records management needs assessments for departmental participation in records and information management projects.

Prepares recommendations, reports, and summaries as required.

Reviews and approves departmental requests to transfer inactive records to the Archive Center or destroy records that have met retention requirements.

Provides training, mentoring, leadership, and guidance to Department Records and Information Management (RIM) Records liaisons.

Leads coordination, facilitation, development, and administration of the City-wide records and information management program. This also includes disaster, preservation, and recovery programs for all City records.

Oversees analysis and evaluation of the effectiveness of record-keeping operations City-wide using professional best practices, standards, and complex legal retention requirements.

Provides professional oversight to Municipal Records and Information Management Coordinator, Department Records and Information Management Coordinators, Department Records and Information Management Technicians I and II, and Department Records Liaisons.

Initiates legal holds through written notification, ensuring the preservation of records relevant to pending or anticipated litigation, audits, or investigations.

Provides technical and best practice recommendations and participates in the development, implementation, and administration of records management policies, standards, and procedures for indexing, classification, retention, disposition, and protection.

Collaborates with IT to ensure the effective management, support, configuration, and implementation of digital records repositories and other records applications in compliance with retention policies.

Conducts complex audits of departments to ensure compliance with the City records control schedule and records management program policies. Prepares reports, makes recommendations, and files revisions to the certified records control schedule.

Reviews departmental annual reports, records inventories, and record keeping operations and makes recommendations for improvement.

Develops and maintains internal documentation and training materials for records management applications and procedures.

Serves as Vice Chair of the Records and Information Management Steering Committee and assists the Records Information Management Administrator with preparation and execution of the committee meetings.

Oversees the development, maintenance, review, and approval of City-wide records control schedules to ensure compliance with local, state, and federal records management regulations.

Plans, develops, and presents training programs on records management policies, procedures, and systems usage to all levels of City Staff.

Conducts research and presents professional best practices, standards, and records management requirements.

Leads the records management needs assessments for departmental participation in records and information management projects.

Reviews and approves departmental requests to transfer inactive records to the Records Center or destroy records that have met retention requirements.

Knowledge of professional records and information management theory, best practices, principles, standards, industry trends, technologies, and compliance requirements.

Knowledge of best practices regarding retention schedule development.

Knowledge of archival issues, trends, and best practices regarding the management of records with historical value.

Knowledge of City records and information management practices, policies, and procedures.

Knowledge of records management systems and technologies.

Knowledge of best practices regarding disaster planning and business recovery techniques for records.

Knowledge of training methodologies and techniques including curriculum development.

Skill in oral and written communication.

Skill in handling confidential and personally identifiable information (PII).

Skill in handling multiple tasks, coordinating support for assigned departments, and prioritizing job duties.

Skill in using computers and multiple software applications.

Skill in data analysis, decision making, and problem solving.

Skill in planning and organizing.

Skill in communication, team building, and coaching.

Ability to keep up-to-date with emerging technologies and apply this knowledge to daily activities.

Ability to meet deadlines and effectively communicate the status of projects and assignments.

Ability to train others.

Ability to write formal policy and procedure documentation.

Ability to establish and maintain good working relationships with the public and City employees at all levels.

Ability to pay close attention to details.

Bachelor's degree and three (3) years of records and information management experience; or equivalent combination of education and experience that support the ability to perform the essential functions and / or skills of a job.

Certified Records Management (CRM) designation issued by the Institute of Certified Records Managers preferred or must be completed / obtained six (6) years after hire date. CRM designation issued by ICRM may be substituted for the required experience up to a maximum of two (2) years.

Professional Certifications issued by ARMA International or AIIM may be substituted for a maximum of two (2) years of the required education or experience.

Must possess a Notary Public License within (6) months of hire date.

Must pass a pre-employment drug screen, criminal background check and MVR check.

Must possess a valid State of Texas Driver's License.

Bachelor's degree in Records Management, Library Science, Information Science, or related field and three (3) years of records and information management experience and CRM designation issued by the Institute of Certified Records Managers; or Bachelor's Degree in Records Management, Library Science, Information Science, or a related field and five (5) years of records and information management experience or equivalent combination of education and experience that support the ability to perform the essential functions and / or skills of the job.

Certified Records Management (CRM) designation issued by the Institute of Certified Records Managers must be completed / obtained three (3) years after hire date.

Professional Certifications issued by ARMA International or AIIM may be substituted for a maximum of two (2) years of the required education or experience.

Must pass a pre-employment drug screen, criminal background check and MVR check.

Must possess a valid State of Texas Driver's License.

Work is performed in an office setting.

Crouching bending body forward by bending leg, spine.

Fingering picking, pinching, typing, working with fingers rather than hand.

Handling picking, holding, or working with whole hand.

Hearing 1 perceiving sounds at normal speaking levels, receive information.

Kneeling bending legs at knee to come to rest at knees.

Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back.

Mental Acuity ability to make rational decisions through sound logic, deductive reasoning.

Reaching extending hands or arms in any direction.

Repetitive Motion substantial movements of wrists, hands, fingers.

Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.

Stooping bending body downward, forward at waist, with full motion of lower extremities and back.