Administrative Assistant Work Control

Job Description

At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.

Job Overview :

The Work Control Administrative Assistant will support APTIM Federal Services and the Work Centers by providing outstanding customer service while utilizing systems including General Fund Enterprise Business System (GFEBS), Maximo and Army Maintenance Activity (ArMA). This position also provides support to government, management team, project coordinators, and shops while ensuring proficiency of work while meeting deadlines and adhering to office procedures.

What you can expect from APTIM :

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

Key Responsibilities / Accountabilities :

Assist in processing Command Emphasis Service Orders.

Update service priority status from crews / shops in Maximo.

Perform any necessary communication and customer service with customers on status of service requests.

Prepare daily, weekly and monthly reports from Maximo and SQL systems.

Review and correct service orders daily.

Provide GFEBS support.

Proficient in Word, Excel, Outlook and PDF.

Attend departmental meetings / training, performs daily task of filing, copying, and scanning, and other job duties as assigned

Basic Qualifications :

PHYSICAL REQUIREMENTS :

Strength : Standing 50% Walking 20% Sitting 30% Lifting 35 lb. Carrying 35 lb. Pushing 0 ft-lb. Pulling 0 ft-lb. 2. Climbing O Balancing O 3. Stooping O Kneeling O Crouching O Crawling O Reaching Handling C Fingering C

Explanation for Symbols : NP=Not Present, O=Occasionally (0-33%), F= Frequently (34-66%), C=Constantly (67-100%)