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Executive Assistant

Government JobsSan Gabriel, CA, US

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Executive Assistant Position

The City of San Gabriel is recruiting for Executive Assistant to fill a current vacancy at this position in the Community Development Department. The eligibility list established by this recruitment may be used to fill future vacancies at this position in other City departments, if deemed suitable by the City. This position provides an exceptional opportunity for the ideal candidate to continue their career with our historic "City with a Mission." A career with the City of San Gabriel offers excellent pay and benefits, an array of work experiences, outstanding training and development opportunities, and a great location for living and working in Southern California.

The ideal candidate has more than three (3) years of full-time work experience providing administrative assistance to a company senior manager or executive. The ideal candidate has a well-developed administrative skill set, is detail-oriented, is personable, has outstanding communication skills, and is committed to providing excellent customer service. The ideal candidate also has a strong work ethic, has outstanding judgment and interpersonal tact, is innovative, follows and interprets directions well, is technically astute and proficient with computer-based work programs, and can complete multiple projects under pressure and on time. Most importantly, the ideal candidate is a consummate professional who exemplifies outstanding public service.

Under general supervision, the Executive Assistant provides complex secretarial and clerical assistance to a department head; prepares and edits a variety of documents and reports ranging from correspondence to technical reports; provides information and assistance to other City staff and the general public regarding assigned programs, policies, and procedures; and performs other related duties as assigned. The Executive Assistant also provides support to various commissions and committees, including the Planning Commission, Historical Preservation Commission, and Design Review Commission. For more detailed information regarding the job duties and minimum qualifications for this position, please click the link below for the Executive Assistant class specification.

Any combination of experience, education, knowledge, skills, and abilities may be considered for this position; however, this position typically requires, at a minimum, the following :

Three (3) years of increasingly responsible administrative, and / or customer service experience.
Prior experience directly reporting to and supporting a department head or executive level position.
Possession of a valid Class C California Driver's License and ability to maintain a satisfactory driving record while employed with the city.

Highly desirable qualifications :

Bachelor's degree in public administration, business administration, or a closely related field.

Certified bilingual proficiency speaking and interpreting Mandarin, Cantonese, Vietnamese, or Spanish.

Local government work experience.

Desirable qualifications :

Associate's degree in public administration, business administration, or a closely related field.

Application instructions :

Candidates must complete a City of San Gabriel online application. Applications must be thoroughly prepared and cogent, and include the following three items as attachments to the online application : (1) cover letter, (2) professional rsum, and (3) copies of all professional certifications required and / or applicable for the position. DO NOT SUBMIT DRIVER'S LICENSE with item #3. Driver's license will be validated upon conditional offer of employment.

Application filing deadline :

This recruitment is scheduled to close at 11 : 59pm on Sunday, August 10, 2025, or when a sufficient volume of applications has been received, whichever occurs first. Because the application period may close at any time, please do not hesitate to apply.

Recruitment exam plan & schedule (tentative) :

The following is the tentative schedule for this recruitment. Please prepare your schedule in advance to accommodate the anticipated recruitment schedule. Note that this schedule may be changed at any time if deemed necessary. Please call Kimber Gutierrez, Management Assistant, at (626) 308-2802 or check the posted recruitment bulletin for updates.

Pre-employment requirements :

Candidates receiving a conditional offer of employment from the City for this position shall be required to satisfactorily complete a (1) supplemental application, (2) medical examination and drug screen, (3) Live Scan fingerprint check, (4) work experience and education check, and (5) professional reference check. Unsatisfactory results and / or failure to successfully complete any part of pre-employment processes 1-5 shall void any conditional offer of employment for this position. The City maintains the sole discretion to waive any pre-employment item 1-5 if it is deemed appropriate. Such waivers must be approved by the Human Resources Director.

General examination, selection & hiring process :

The examination, selection, and hiring process typically includes the following :

Application screening : All submitted applications will be screened for minimum qualifications.

Written exam : For some positions, a written exam may be administered to help assess applicants for position competency and requirements. Those meeting the minimum qualifications for the position in Step 1 will be invited to a written examination. Typically, the minimum qualifying score on the written exam is 70%. This score may be adjusted depending on the number of examinees, with percentile rankings, average scores and the number of slots available for the oral appraisal interview being used as the basis for adjusting the passing score.

Oral appraisal interview : Those passing Steps 1 and 2 will be invited to the oral appraisal interview. The oral appraisal interview is an assessment of the candidate's experience and preparation for the position by an impartial panel of subject matter experts. Candidates must attain a minimum score of 70% on the oral panel interview to qualify for the Eligibility List.

Practical exam : For some recruitments, a practical exam may be administered. The practical exam is a supplemental examination / evaluation tool that is typically not scored or used for qualifying purposes.

Eligibility list : Those attaining a qualifying score on the examination will be placed on the Eligibility List for this position. Candidates on the Eligibility List are deemed qualified for the position and may be called at any time to participate in a selection interview with the hiring department to fill a vacancy in this position. For more information on Eligibility List requirements, please see Rule VIII of the City's Civil Services Rules.

Selection interview : Candidates on the Eligibility List may be called at any time to participate in a selection interview with the Department to fill an immediate and / or anticipated vacancy in the position classification. A selection interview does not guarantee an offer of employment and the Department is not obligated to hire any candidate invited to a selection interview.

Pre-employment process : Upon a conditional offer of employment, which requires the successful completion of a selection interview and recommendation to hire from the Department, candidates shall be required to satisfactorily complete the pre-employment process. The pre-employment process consists of (1) supplemental application, (2) medical examination, (3) fingerprint background check, (4) work experience and education verification, and (5) professional reference check. Some position classifications may also require a comprehensive background check (e.g., POST Background) and drug screening as part of the pre-employment process. Failure to successfully complete any part of the pre-employment process shall void any conditional offer of employment.

Disclaimer :

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. Applicants with legal disabilities, who require special testing accommodations, must contact the City of San Gabriel Human Resources Department at least five days prior to the examination date.

Equal employment opportunity :

All qualified candidates are encouraged to apply; the City of San Gabriel is an Equal Opportunity Employer.

Human resources department :

San Gabriel City Hall Phone : (626) 308-2802

425 S. Mission Drive Email : hr@sgch.org

San Gabriel, CA 91776

Web : www.sangabrielcity.com

This position classification is provided a generous benefits package for full-time members including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. For more detailed information regarding the City's benefit offerings, please click here : Citywide Benefits Summary.

The following provides a summary of the main benefits provided to this position :

Health benefits : City paid contribution of up to $1,650 per month toward medical, dental and vision insurance premiums. City offers a choice of multiple medical plans (HMOs and PPOs through CalPERS), two dental plans (Delta HMO and Delta PPO), and VSP vision. Employee may opt-out of the City's medical plan with proof of group coverage elsewhere.

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Executive Assistant • San Gabriel, CA, US