Office Administrative and Customer Support - Facilities Project Coordinator

MindlanceChelmsford, MA

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THIS IS THE ACTUAL TITLE - Facilities Coordinator II

will support the facilities team for the Chelmsford MA site. You will be responsible for our CMMS database and scheduling between Departments and Vendors. They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.

What will you do?

Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
Maintain and update departmental standard operating procedures (SOP’s).
Prepare and maintains monthly metrics for the department.
Partner with other site administrative support in the orchestration of meetings, report generation and projects.
Create purchase order requisitions and process of invoices for payment via our portal
Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
Purchase office equipment and supplies for the department(s).

How will you get here?

Education

High school diploma or equivalent required.

Experience

years of experience in a similar administrative or facilities role

Experience in a cGMP environment with use of a Client and CMMS system is desirable

Knowledge, Skills, Abilities

Strong interpersonal skills, ability to build relationships, highly motivated, and organized

Excellent verbal and written communication skills with experience

Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands / conflicts and multiple simultaneous requests.

Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people

EEO :

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Administrative Support • Chelmsford, MA