Executive Administrative Assistant

AMEXSunrise, Florida, United States

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Job Description

Work Location Options :

Hybrid

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, youll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

This position is responsible for administrative support, for up to three Vice Presidents, within the Global Services Group and Corporate Technology. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners.

The ideal candidate must be seasoned and experienced in handling a wide range of administrative related responsibilities including building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

How will you make an impact in this role?

Day to day responsibilities include, but are not limited to :

Calendar management across time zones
Scheduling meetings with senior executives and strategic partners both internally and externally
Preparing, reviewing, and processing expense reports, in line with company T&E policy
Assisting with timekeeping and payroll duties and organization charts
Scheduling domestic and international travel as appropriate
Supporting team administration including on boarding for new hires, updating distribution lists, setting up group-wide team meetings, managing ticketing requests, coordinating team real estate
Administrative support for team activities and special projects

Minimum Qualifications :

Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.

Excellent communication skills, both written and oral; strong relationship-building, and collaborating skills across multiple band levels.

Highly organized and solution-oriented individual with the ability to handle multiple tasks concurrently is a must.

Proficiency and quick adoption to technology and tools (virtual meetings, travel and expense management, purchasing capabilities, etc.)

Tactful and discrete with a mature and professional attitude to work.

Team player who is dependable, enthusiastic, and has a positive attitude.

Ability to remain calm under pressure and effectively manage change upon short notice.

Ability to respond to requests quickly and execute tasks accurately.

Ability to think end to end around assigned projects and responsibilities.

Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.

Based in Sunrise, FL and willingness to work 3 or 4 days on site in office.

Preferred Qualifications :

Bachelors degree preferred

Proficiency in MS Office applications (such as Excel and Word) preferred

5+ years in corporate administration functions

Salary Range : $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, well consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally :

Competitive base salaries

Bonus incentives

6% Company Match on retirement savings plan

Free financial coaching and financial well-being support

Comprehensive medical, dental, vision, life insurance, and disability benefits

Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

Free and confidential counseling support through our Healthy Minds program

Career development and training opportunities

For a full list of Team Amex benefits, visit our .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and / or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

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