Administrative Specialist 2, Exercise Science

Job Title : Exercise Science Department Administrative Support

Join an exciting and forward-thinking Exercise Science Department. Under minimal supervision, provide administrative support for the Department faculty and staff. Work and communicate with all levels of administration, faculty, staff, and students in all areas that affect the Department. Manages budget, inventory, purchasing, maintenance, and storage of department equipment and spaces. Manages instructor substitutes and work study students. Manages off-site contracts for activity classes.

Essential Duties & Responsibilities :

• Manage general office affairs and communication providing high level support using independent judgement.
• Manage off-site contracts for activity classes.
• Perform functions to compile, write and edit quality finished memoranda, correspondence, reports, etc. using word processing and spreadsheet software.
• Operate department email, screen calls, record messages, enter data, prepare and write reports / graphs, receive and distribute mail, compose business correspondence. Prepare support materials, brochures and pamphlets. Maintain frequent college-wide and community contacts.
• Trains office support and manages office coverage.
• Supervise work-study and part-time employees (procurement, hiring, and monitoring hours). Schedule substitute instructors as needed.
• Assist with managing all aspects of moderately complex budget and expenditures.
• Process hiring paperwork / adjunct contracts.
• Input payroll / leave time into college system.
• Assist with travel arrangements for department faculty, and staff as deemed necessary.
• Assist Associate Dean in managing Exercise Science department Programs and classes. May assist Associate Dean with faculty process including tenure, rank advancement, sabbatical leave, curriculum, student evaluations, etc. May be responsible for calendaring / scheduling meetings and appointments for Associate Dean.
• Help maintain (organize and some cleaning) of department storage and lab spaces. Assist Lab Coordinator in management of equipment including : purchasing, inventory, maintaining, and organization. Help maintain various sound systems for activity classes at Taylorsville Redwood, Jordan, and South City campuses.
• Take minutes, process and distribute minutes from Department meetings, PAC meetings, and other meetings as needed. Maintaining and archiving department records and files.
• Other duties as assigned.

KSA's :

Minimum qualifications :

Preferred Qualifications :

Salt Lake Community College is Utah's largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah's fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students' lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment. Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx / a / o community. SLCC is committed to serving students and being a model for inclusive and transformative education. Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law. SLCC is a participating employer with Utah Retirement Systems ("URS"). In addition to URS, SLCC offers several other retirement account options. This position is subject to a successful completion of a criminal background check.