Description
The Accounts Payable (AP) Specialist will be responsible for the daily routing of invoices for approval for all entities. The position will be responsible for the weekly printing and mailing of vendor checks; as well as processing ACH, Wire, Draft and Credit Card invoices and payment journals for vendors on the provided list. The AP Specialist will be responsible for all month-end close processes established by the Controller. The AP Specialist will be responsible for processing Year-End 1099’s for applicable vendors. We work in the office Monday – Friday from 8 a.m. to 5 p.m..
Essential Job Functions
- Receive, analyze, assign proper GL coding to and route for approval
invoices received via
e-mail daily (electronic)
regular mail daily (hard copy)intercompany invoices from / to Industrial Tent Systems / Lodging Solutions entities as requiredReview invoice related correspondence, responding and / or secondarily route as neededPrint and Mail vendor checks weeklyCollaborate with colleagues to clear purchase orders where applicableMaintain as custodian the AP inbox in OutlookReview Month End ChecklistPrepare 1099’s at year endKnowledge, Skills, and Abilities
Critical thinking, attention to detail and problem solvingWritten and oral communication proficiencyProficient in Microsoft OfficeKnowledge of GAAP and basic accounting principlesResearch proficiencyOrganization and time managementTeamwork orientationCandidate must demonstrate a positive attitude, strong work ethic and a willingness to learnRequirements
2-4 years of strong Accounts Payable experience required2-4 years of NetSuite experience requiredExcel and Word experience requiredLocal candidates onlyTeam player (willingly assists when our workload requires)!Highly organized with a strong attention to detailAbility to handle large volumesAbility to work independently while understanding when to elevate questions or ask for helpStrong research skillsAbility to manage priorities and meet required deadlinesAbility to work with other departments and develop positive relationshipsExcellent written and verbal communication skillsAgency candidates are not approved for this requisition.