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Administrative Assistant - AH

Administrative Assistant - AH

Front Porch Communities and ServicesSan Francisco, CA, United States
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The Administrative Assistant is responsible for supporting various management team members by efficiently managing administrative tasks, facilitating communication, and ensuring smooth operations within the organization in a highly organized manner.

ESSENTIAL FUNCTIONS

The responsibilities outlined below are essential functions of the position and must be carried out to perform effectively, at least at an acceptable level, as defined by Front Porch. In the future, additional duties may be assigned, which will also be considered essential functions of the position :

  • Act as the primary point of contact for the reception area and maintain open and effective communication channels with internal team members, vendors, and visitors, cultivating positive relationships on behalf of the manager.
  • Screen and prioritize incoming calls, emails, and other correspondence.
  • Conduct research, gather data, and prepare reports to support decision-making processes.
  • Log and oversee the completion of key systems and provide follow-up for various tasks.
  • Perform various clerical duties, which may include assisting with other departments.
  • Handle confidential information with discretion and professionalism.
  • Train new team members in reception and update and manage the

shared ride coordinator

if applicable, in the community.

  • Assist with special projects and initiatives as assigned by the manager.
  • Perform all other related duties as assigned.

    • DETAILED SKILLS NEEDED TO PERFORM ESSENTIAL FUNCTIONS

    Communication / Interpersonal :

  • Effective oral and written communication skills appropriate to the audience's needs.
  • Excellent collaboration and team-building skills.
  • Effective conflict management skills.
  • Ability to effectively build relationships with customers and executive management.

    • Decision Making / Organization Skills :

  • Demonstrates a high level of accuracy, even under pressure.
  • Excellent organizational skills.
  • Ability to perform work independently with minimal supervision.
  • Ability to exercise sound judgment and make decisions based on accurate and timely analysis.

    • Productivity :

  • Demonstrated time management and priority-setting skills.
  • Ability to simultaneously handle multiple priorities.
  • Ability to work in a fast-paced, dynamic environment.
  • Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines.
  • Demonstrated ability to define, develop, and analyze performance measures and metrics;

    • exercise sound judgment and make decisions based on accurate and timely analysis

    EDUCATION OR EQUIVALENT QUALIFICATIONS

    Essential / Preferred

    Type

    Specialization

    Equivalent Experience instead of Education

    Essential

    High School / GED

    General Studies

    Preferred

    EXPERIENCE OR EQUIVALENT QUALIFICATIONS

    Essential / Preferred

    Minimum Experience

    Details

    Essential

    Preferred

    2 Years

    Administrative support role

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    Administrative Assistant • San Francisco, CA, United States