Event Coordinator

Job Title : Event Coordinator (Contract)

Location : Washington DC (Hybrid 2-3 days / onsite)

Industry : Events Coordination

Pay : $20–$25 / hour

Duration : Contract through November 2025

Hours : per week

Background Check : Required

About Our Client :

Addison Group is partnering with a reputable membership-based organization seeking a detail-oriented Event Coordinator. This role supports the planning and execution of both virtual and in-person events, including a large annual conference. The ideal candidate will bring strong organizational skills and the ability to manage multiple moving parts in a fast-paced, deadline-driven environment.

Job Description :

The Event Coordinator will assist the events and programming team with speaker management, contract administration, and event logistics. This includes handling communications, gathering content, and supporting the seamless coordination of educational programming from planning to post-event follow-up.

Key Responsibilities :

• Coordinate logistics and content for conferences, webinars, and meetings
• Manage speaker outreach, collect bios, abstracts, and AV / travel needs
• Process and track speaker contracts and related documentation
• Assist with speaker registration, accommodations, and scheduling
• Maintain accurate speaker information in internal systems and event platforms
• Support marketing teams by reviewing and verifying speaker content
• Handle post-event evaluations, compile data, and produce summary reports
• Coordinate meetings and communications between internal teams and speakers
• Upload speaker materials to virtual platforms or event apps
• Process speaker reimbursements and travel expenses

Qualifications :

Perks :