Administrative Assistant

Administrative Assistant

Salary : $50,894.00 - $65,327.00 Annually

Location : Rochester, NY

Job Type : Full-Time

Job Number : 26FY0045FIA04

Department : Finance

Bureau : Assessment

Opening Date : 08 / 27 / 2025

Closing Date : 9 / 10 / 2025 11 : 59 PM Eastern

Description

This position involves coordination of activities in a department, unit, or agency, and performance of tasks involving administrative details. Incumbents perform a variety of office management tasks. Employees of this class have considerable leeway in the performance of their tasks. Work is performed under general supervision of an administrator. Supervision may be exercised over a clerical staff. Related work is performed as required.

This is a Competitive Class position. The individual selected to fill this vacancy will be given a provisional appointment and will be required to participate in the next Civil Service Examination for this title.

A qualified applicant may be provisionally appointed and serve in the position until a Civil Service Examination is administered and an appropriate eligible list can be established to make a permanent appointment in accordance with the Civil Service Rule of Three. CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE.

Typical Work Activities

Reviews, evaluates and recommends revisions in job methods to improve work flow, simplify procedures, or effect operating cost reductions;

Orders, purchases, receives and inventories supplies;

Maintains the filing and records retention systems;

Monitors and reconciles the division budget lines;

Processes personnel and payroll transactions;

Prepares purchase requisitions, claim vouchers, grants and contracts.

Minimum Qualifications

High school diploma or G.E.D. AND three (3) years experience coordinating the activities of an office or of a function in an office environment.

Benefits

The City of Rochester offers a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

The City of Rochester offers numerous growth opportunities to include the potential to transition into full-time, permanent employment.