Contracts & Commissions Administrative Assistant

Baird & WarnerChicago, IL, US

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Contracts & Commissions Administrative Assistant

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn't get there by accident behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true : we believe that when you give people the support they need, amazing things can happen. That's why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work / life balance. We truly care about making our team feel part of something bigger by sharing a single purpose making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are seeking a detail-oriented and proactive Contracts & Commissions Administrative Assistant to join our team. This role plays a critical part in supporting our Contracts, Escrow, and Commissions processes, ensuring accuracy, timeliness, and smooth communication across departments.

Key Responsibilities :

Escrow & Transactions Support

Manage all escrow-related tasks, including mass postings, cancels, and escrow check dashboards.
Verify daily check dashboard against bank deposits.
Assist with outgoing relocation processing as needed.
Handle Dotloop email reviews for sorting and assigning.
Rental Data entry
Ordering Signs down for listings.
Hot sheet mailings

Commissions & Payments

Process miscellaneous payments (reimbursements, etc.).

Confirm checks have been cashed and provide assistance with check-related questions. (stop payments / reissues.)

Prepare and balance reports for Accounting, ensuring all required checks are listed and delivered for scanning.

Coordinate bulk wires and mailing of checks.

Administrative Operations

Manage incoming and outgoing mail, including FedEx packages.

Answer phones and assist with agent / staff inquiries in a timely, professional manner.

Support internal teams with check help, stop payments, and payment confirmations.

Skills & Qualifications

Strong attention to detail and organizational skills.

Ability to manage multiple priorities and deadlines.

Proficiency with spreadsheets, reporting, and math calculations.

Comfort with handling sensitive financial data with confidentiality.

Prior experience in escrow, commissions, real estate, or administrative operations preferred.

Strong communication and problem-solving skills.

What We Offer

A supportive and collaborative team environment.

Opportunities for professional growth in real estate operations and finance.

Competitive compensation and benefits package.

Salary Range : 35,000-$45,000

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Administrative Assistant • Chicago, IL, US