Budget and Contracts Associate

Responsibilities

• Federal, state and private contract preparation and implementation
• Generate contracts for assigned projects and departments responding to and / or using government and non-government templates;
• Review outside contracts and suggest changes to protect the organization and impact revenue timing;
• Ensure proper approvals of contracts and grant letters, and routing and filing of scans;
• Maintain accurate contract log, with all appropriate contract and invoice information;
• Reconcile final contracts with budget; resolve discrepancies;
• Work with colleagues in programs and accounting to prepare and submit amendment / line-item adjustment requests; ensure follow-through.
• Contract and grant compliance
• File necessary reports for government and non-government contracts and grants, including financial and diversity reports;
• Invoice preparation and tracking
• Monitor contract spending and review with program directors and staff with the support of the Contracts Administrator;
• Lead monthly invoicing activity, working with colleagues in budget and contracts and programs and accounting to ensure accurate, timely, and complete invoicing that is properly tracked internally;
• Prepare invoices / drawdown and maintain internal tracking.
• Complete requests from auditors as appropriate.
• Other duties as assigned.

Requirements :

FTTB_