Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.

Responsibilities :

• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.
• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.
• Prepare materials and agendas for executive meetings, ensuring all required information is available.
• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.
• Handle confidential information with discretion and maintain professionalism in all interactions.
• Monitor and prioritize incoming communications, responding or redirecting as needed.
• Organize and oversee special projects or events as directed by senior leadership.
• Ensure compliance with company policies and procedures in the execution of administrative tasks.
• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.