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FINANCIAL COORDINATOR-Accounts Payable

FINANCIAL COORDINATOR-Accounts Payable

Chase Oaks ChurchPlano, Texas, USA
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Job Details

Chase Oaks Church - 241 Legacy Drive - Plano TX

Financial Coordinator

JOB SUMMARY :

The Financial Coordinator is a key role which ensures payments to vendors and contractors are completed in a timely manner and represents Chase Oaks Church with integrity and professionalism. This role will have a high level of interaction with Chase Oaks staff from all campuses. This is a full-time role.

ESSENTIAL JOB RESPONSIBILITIES :

Accounts Payable

  • Inputs invoices as coded by ministries; verifies documentation and approvals
  • Processes expense reimbursements check requests and ACH bank transfers of A / P data reviewing each request to ensure compliance with IRS regulations; prints and distributes computer-generated checks; emails documentation associated with ACH payments
  • Submits Positive Pay file to bank and manages related exception reports
  • Processes Love Fund requests as needed frequently requiring immediate action (Staff Love Funds will be managed by Payroll staff)
  • Responds to staff and vendor questions regarding payments; reconciles and researches issues with vendor statements
  • Maintains vendor payment schedules and vendor files
  • Meets monthly closing deadlines ensures invoice payment and posting deadlines are met
  • Reconciles and posts monthly credit card usage (may include Sams cards)
  • Provides credit reports and completes applications for new vendor relationships
  • Researches 1099 tax code changes and ensures compliance
  • Prepares year-end 1099 forms and maintains W-9 documentation on all vendors researching accuracy of tax ids provided
  • Compiles contractor data required for Workers Compensation audit and maintains waiver forms from vendors
  • Processes wire transfers as needed managing scheduled payments to international ministry partners
  • Monitors email along with individuals email ensuring that all requests are addressed and valid payments are processed as approved (individually or substantiated by contractual agreement)

General Accounting & Other

  • Posts month-end expense allocation entries as needed. (e.g. printer costs postage childcare)
  • Maintains Fixed Asset schedule based on capitalization policy ($5K) and posts related depreciation and capitalization entries
  • Participates in annual financial audit providing requested documentation and related explanations to the auditors
  • Reviews bank accounts at month-end posting any payment debits are posted to G / L
  • Processes journal entries and ACH postings to the General Ledger for bank charges
  • Maintains controls over issuance and usage of corporate credit cards
  • Assists with annual budget process providing reporting and input assistance as needed (this is a shared responsibility)
  • Assists staff with financial reporting instructions and addresses accounting-related questions (this is a shared responsibility)
  • Manages and reconciles Petty Cash
  • Cross-trains on other Finance Team roles to assist as needed
  • Manages ID Card account (InstantCard) for campuses funding account annually and as needed if funds are depleted; may periodically be asked to set up new users

    • JOB PROFILE :

    SPECIFIC SKILLS / STRENGTHS

  • High attention to detail and a commitment to following procedure
  • Ability to hold others to following required processes with kindness and grace
  • Math-minded
  • High integrity and confidentiality
  • Strong comfort level in dealing with vendors and staff

    • EXPERIENCE DESIRED

  • Two years of bookkeeping or accounting experience preferred with a desire for growth and confidence in using accounting software
  • Working knowledge of Excel is important.

    • EDUCATION DESIRED

  • High school diploma
  • College or equivalent training in accounting / finance

    • SUPERVISORY RESPONSIBILITIES

  • There are no supervisory responsibilities with this role.

    • LANGUAGE SKILLS

  • Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding the Chase Oaks technical environment is also required. High attention to customer service whether interacting with staff volunteers or vendors.

    • COMPUTER SKILLS

  • Strong working knowledge of Microsoft Office Outlook calendaring and email
  • Basic knowledge of Excel and PowerPoint
  • Data entry skill and experience
  • Familiarity with accounting software database interaction and cloud-based applications

    • PHYSICAL DEMANDS

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Required Experience :

    Chief

    Key Skills

    Business Continuity Planning,Food Technology,ABAP,Import,Electrical & Automation,Adobe

    Employment Type : Unclear

    Experience : years

    Vacancy : 1

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    Payable • Plano, Texas, USA