Project Coordinator

First for a reason :

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

The Project Coordinator will ensure projects stay on schedule, within budget, and meet quality standards by managing resources, schedules, and communication. This role will work closely with project managers and team members (Internal and external) to facilitate project execution, track progress, and identify potential issues.

Major Responsibilities

• Overseeing project timelines, setting and managing deadlines, and coordinating meetings with team members and stakeholders.
• Managing project documentation, updating deliverables, ensuring proper documentation, and facilitating communication among team members and stakeholders.
• Assisting with resource allocation, ensuring that team members have the necessary resources to complete their tasks.
• Assisting with budget preparation, tracking expenses, and ensuring projects stay within budget
• Identifying and addressing potential risks, ensuring seamless project progress and integrations
• Monitoring project progress, identifying potential issues, and reporting them to the project manager.
• Handling administrative tasks such as ordering supplies, setting up meetings, and managing project logistics
• Facilitating communication and collaboration among team members and stakeholders
• Coordinates activities between EV project team, business units, internal IT departments and third-party suppliers and customers
• Assists with supplier / invoice management and tracking
• Drives task management for First Student tasks
• Help to identify project risks and manage risk register
• Creates and reviews third party status reporting for accuracy and completeness
• Coordinates / facilitates project meetings on behalf of Project Managers
• Ensures all project materials are well organized and available for Audit

Minimum Education or Certifications Required

Minimum Experience or Skills Required