Osaic Careers
Professional Client Service Administrator
As a Professional Client Service Administrator, you will perform a role supporting a wealth advisory office. You will be part of a fee-based financial planning practice and will provide client support and administrative assistance to a team of financial professionals. You will provide support including but not limited to preparation of documents for client meetings, client presentations, client file maintenance, letters to clients, calendar management, new business processing, and general support for the team.
Location : Plantation, FL
Role Type : Full Time (on site)
Salary : $70,000 - $80,000 per year + annual bonus
- Actual compensation offered will be determined individually, based on a number of job-related factors, including location, skills, experience, and education.
Responsibilities :
Administrative Assistance
Maintains a “predictable environment” for clients and team membersPrepares documents and presentationsSchedules client meetingsCreates, gathers and organizes collateral for client meetingsAnswers incoming correspondence via phone and emailProvides fee planning, investment & insurance processing supportMaintains client records, CRM database and compliance filesHandles sensitive, confidential, proprietary information with discretionTypes documents, letters and other memorandaGreets and directs visitors and act as the primary resource for internal and external contacts, facilitating a professional image of Osaic AdvisorsOrders supplies and coordinates routine maintenance and repairs to office equipmentDevelops working knowledge of any systems as they may be implementedWealth Advisory Assistance
Administers all business in accordance with FINRA, SEC, MSRB and OCC regulations while adhering to company policies and proceduresAssists with completion of fee planning contracts, investment and insurance applications, as necessaryMaintains integrity of client asset record system and vendor listsInterfaces with broker / dealer, brokerage, fund companies, custodians and insurance companies as necessaryFamiliar with CRM tools : Salesforce and PractifiTracks fees paid and contracts signed. Follows up with clients on outstanding paymentsAssists the team in maintaining a compliant practiceUnderstands and adheres to policies regarding support from wholesalers, compliance approval for documents, proper use of stationery / business cards, and other required proceduresAssists clients and team members to the extent possible based on licensing and / or registrationsAll other duties as assignedEducation Requirements :
Bachelor’s degree preferred, high school diploma (or equivalent) in combination with significant practical experience will be considered in lieu of degree. Minimum of high school diploma or equivalent is required.Basic Requirements :
3-5+ years of relevant experience in administrative support that directly aligns with the specific responsibilities for this positionA demonstrated track record of consistently meeting and / or exceeding performance expectationsPossesses a bias for action and avoids workplace distractionsDrives performance targets to completionProficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) & Adobe Acrobat (Standard)Preferred Requirements :
Financial Services experience preferredFINRA Series 7 and / or 65 preferredLife and Health insurance preferred