Office Manager / Bookkeeper

Job Description

Job Description

We are looking for a dedicated and detail-oriented Office Manager / Bookkeeper to join our client's team in San Diego, California. As part of a small, property management company, this role combines financial tasks with general office responsibilities in a collaborative. The ideal candidate will excel in multitasking, maintain accuracy in bookkeeping, and contribute to the smooth operation of our office.

Responsibilities :

• Process and record financial transactions, including deposits and checks, ensuring accuracy and compliance.
• Manage accounts receivable and accounts payable, following established procedures.
• Perform bank reconciliations and maintain up-to-date financial records.
• Oversee general office operations, including filing, faxing, and maintaining client / property files.
• Handle incoming calls and greet customers, providing attentive and friendly service.
• Monitor and replenish office supplies to ensure smooth day-to-day operations.
• Maintain cleanliness of shared spaces, including the kitchen and common areas.
• Open, sort, and distribute incoming mail, including mailed payments.
• Assist with planning and coordinating company events and activities.
• Perform data entry tasks and ensure the accuracy of financial and administrative records.
• Minimum of one year of experience in bookkeeping or a related administrative role.
• Proficiency in QuickBooks and Microsoft Office Suite, including Word and Excel.
• Familiarity with accounts payable, accounts receivable, and bank reconciliations.
• Ability to transcribe handwritten notes into Microsoft word format.
• Ability to multitask and adapt to varying workloads in a dynamic environment.
• Comfortable working in a pet-friendly office environment.
• Excellent communication skills, both written and verbal.
• Experience with Spectra software is a plus but not required.