Development Operations Coordinator

Job Description

Job Description

Salary : $22-$28 per hour

Taking something that has a lot of life, something that someone looked at as worthless in a sense, and then making it into something that is precious and beautiful to someone, that theyll want to keep forever. That was something that I always liked,

Josu Thomas Artist | Founder

GALLERY DEPT. is not just another fashion clothing brand; it is a lifestyle, a vision. We strive to re-purpose and re-imagine something authentic and new with each design and garment. Our goal is to create compelling products without sacrificing quality or artistic integrity for all.

Job Summary :

Gallery Dept. is seeking a highly organized, resourceful, and detail-oriented Development Operations Coordinator to support office operations. The Development Operations Coordinators main responsibilities will be to provide operational support to the Design & Development Team. The ideal candidate is a proactive self-starter who thrives in a fast-paced setting, can work independently, and can manage multiple responsibilities with professionalism and precision.

Development Operations Coordinator

Duties / Responsibilities :

• Open and close the facility; coordinate security systems and building access.
• Maintain daily communication with security personnel.
• Ensure the office is clean and prepared for daily operations, coordinating with the Operations Team as needed.
• Assist in ERP and PLM system data needs, including but not limited to, handling Purchase Orders and Transfer Orders for the Design & Development team.
• Maintain driving log and communicate schedule with driver.
• Create and maintain accurate line sheets and WIP.
• Coordinate meetings / appointments with external parties, including models, photographer, etc.
• Main point of contact for incoming / outgoing packages.
• Organize and maintain internal and off-site sample rooms including detailed inventory tracking.
• Coordinate and organize all sample and inventory pulls as needed.
• Receive and organize approved Proto, SMS, PP, and TOP samples and maintain approval records.
• Prepare garments for fit sessions, photoshoots and handoff.
• Coordinate the distribution of SMS samples to Production.
• Manage sample and archive photo library.
• Other duties as assigned.

Required Skills / Abilities :

Excellent organizational and multitasking skills

Strong verbal and written communication abilities

Ability to work independently and follow through on tasks

Proven ability to prioritize and meet deadlines, provide a high level of attention to detail, and handle multiple deadlines simultaneously

Hands-on, mobile, and able to manage physical duties throughout the day

Familiarity with security protocols, inventory systems, and office / facility operations

Team player with a proactive mindset and strong attention to detail

Proficient in Google Workspace, Microsoft Office Suite, and Mac / PC systems

Flexibility to work extended hours as needed

Must be punctual, dependable, and maintain excellent attendance

NDA required upon hire

Education and Experience :

High School Diploma or GED required; Associate or Bachelor's degree preferred

12 years of experience in office coordination, development, showroom, or customer service roles

Knowledge in enterprise systems : ERP, PLM a plus

Proficient in Google Docs, Microsoft Office, Word, PowerPoint

Adobe Illustrator experience a plus

Intermediate Excel (able to manage spreadsheets and data)

Experience in fashion, production, or creative environments strongly preferred

Physical Requirements :

Comfortable standing for long periods of time, physically mobile; can lift up to 25 pounds

Comfortable sitting for long periods of time

Work long days if needed

Job Type :

Full time

Benefits