Automated AP SPecialist

Automated AP Specialist (HYBRID)

Chandler, AZ

Vaco is seeking a detail-oriented and reliable Automated AP Specialist to join our client’s accounting team. The Automated AP Specialist is responsible for managing and processing invoices through automated accounts payable systems to ensure timely and accurate payments to vendors. This role plays a critical part in optimizing the AP workflow using automation tools, ensuring data integrity, and supporting financial compliance across the organization. This position is contract role, with a hybrid schedule with only 4 days in office, paying $26 to $30 per hour.

Key Responsibilities :

• Process high volumes of invoices through automated AP systems.

Ensure timely 3-way matching of purchase orders, receipts, and invoices

Monitor electronic invoice feeds and resolve system exceptions or discrepancies

Review and validate invoice data for accuracy, appropriate approvals, and proper coding

Coordinate with procurement and receiving departments to resolve mismatches or PO issues

Ensure compliance with company policies, internal controls, and SOX requirements

Assist with month-end closing activities including accruals, reconciliations, and reporting

Maintain vendor master data and support onboarding and change requests

Respond to vendor inquiries regarding payment status, discrepancies, or documentation

Support audits by providing documentation and reconciling AP data as needed

Recommend and implement improvements to the AP automation process to increase efficiency

Collaborate with cross-functional teams to streamline AP processes and maintain data accuracy Required :

3-5 years Accounts Payable experience is previous jobs.

Strong SAP skills within AP roles + 1 Automation Tool

Medius software experience is a plus Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.