Administrative Assistant

Northampton Nursing & Rehabilitation Center (VA) -

Join our team at Northampton Nursing & Rehabilitation Center (VA)   as an Administrative Assistant.

Proudly supported by Marquis Health Consulting Services

Full-time opportunity available

Key Responsibilities

Provide day-to-day administrative support to the facility Administrator and leadership team.

Answer and direct phone calls; greet and assist visitors, residents, and families in a professional and welcoming manner.

Prepare, type, and distribute correspondence, memos, reports, and meeting minutes.

Schedule and coordinate meetings, appointments, and conference calls.

Maintain filing systems (electronic and paper) ensuring confidentiality and compliance with HIPAA and state / federal regulations.

Maintain updated facility contact lists, resident information, and vendor records.

Coordinate resident / family communications, including newsletters, mailings, and announcements.

Assist in preparing for audits, surveys, and inspections by organizing documentation and ensuring records are complete.

Support special projects, events, and initiatives as assigned by leadership.

Qualifications

High school diploma or equivalent required; Associate’s degree preferred.

2+ years of administrative or office experience, preferably in healthcare or long-term care.

Strong organizational and time-management skills with the ability to prioritize multiple tasks.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with electronic health records (EHR) or HRIS systems.

Excellent written and verbal communication skills with strong attention to detail.

Professional demeanor with the ability to maintain confidentiality and interact effectively with residents, families, staff, and outside contacts.

Knowledge of healthcare regulations, HIPAA, and long-term care operations is a plus.