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TDHCA - Compliance Monitor

TDHCA - Compliance Monitor

State of TexasAustin, Texas
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GENERAL DESCRIPTION

Performs moderately complex (senior-level) monitoring work to include determining program compliance, conducting monitoring reviews, evaluating reports, reviewing property management practices with specifically the Housing Tax Credit program, the Tax Exempt Bond program, the HOME Investment Partnership program, the Housing Trust Fund program, the National Housing Trust fund program, the Neighborhood stabilization program and the Section 811 Project rental Assistance program. Conducts desk reviews of affordable housing properties to ensure compliance with the Land Use Restrictive Agreement / Deed Restrictions on a quarterly or annual basis. Works under limited supervision with considerable latitude for the use of initiative and independent judgement.

SPECIFIC JOB RESPONSIBILITIES :

  • Conducts onsite monitoring reviews at least monthly as assigned.
  • Prepares written monitoring reports within 30 days, summarizing results which may address findings of noncompliance, recommendations for corrective action and technical assistance.
  • Reviews complex property files, enter data into compliance databases, determines if existing data in databases are accurate and updates databases with accurate information as needed.
  • Provides technical assistance during the onsite monitoring review to strengthen processes, policies and procedures and identify and correct noncompliance issues.
  • Prepares written responses to owners, management companies and onsite staff regarding monitoring and corrective action reports and general correspondence letters, memos and emails.
  • Reviews submitted corrective action documentation and determines resolution of compliance issues.
  • Prepares Internal Revenue Service (IRS) for 8823 (Low-Income Housing Credit Agencies Report of Noncompliance or Building Disposition) as applicable.
  • May train staff of program rules, monitoring processes and Division policy and procedures.
  • May edit and approve monitoring work of other staff.
  • May assist in developing monitoring objectives, procedures and forms to conduct monitoring reviews.
  • Conducts desk reviews based on program schedule
  • Reviews Annual Owner’s Compliance Reports which may address findings of noncompliance and recommendations for corrective action.
  • Prepares written referral for the Department’s Enforcement Committee as applicable.
  • May conduct training for Department’s Income Determination Training. May present other trainings conducted by the Division including updating and / or creating training materials.
  • Possess proficient knowledge in all affordable housing programs monitored by the Texas Department of Housing and Community Affairs, including the Housing Tax Credit, BOND, HOME Rental, Housing Trust Fund, National Housing Trust Fund, Neighborhood Stabilization Program, and Section 811 programs.
  • May conduct previous participation reviews for the Department.
  • May represent the Compliance Division at workshops, webinars and public hearings.
  • May assist in calculating utility allowances.
  • May assist in developing and / or updating Standard Operation Procedures.
  • May process open records requests.
  • May act as a web liaison for the Division.
  • May review and handle consumer complaints for applicability with program monitored.
  • May organize, prepare and complete special projects as required.
  • May prepare materials for training classes provided by the Division.
  • Performs filing, faxing, and other similar administrative duties.
  • Attends Division and Departmental meetings and trainings.
  • Adheres to all Department policies and procedures.
  • Performs other duties as assigned.

Qualifications

EDUCATION / EXPERIENCE :

  • Graduation from an accredited four year college or university be preferred. One year of appropriate experience maybe e substituted for one year of college on a year for year basis.
  • Previous work experience in an office setting required.
  • Should have considerable knowledge of Section 42 regulations, HOME Final rule, Compliance Monitoring Rules in the Texas Administrative Code.
  • Must have or be able to obtain professional designations including Certified Occupancy Specialist and Housing Credit Certified Professional within one year of employment.
  • Experience in determining eligibility for housing and other social service program (i.e. food stamps, Medicaid, Temporary Assistance for Needy Families (TANF), Section 8 or any other similar city, state, federal or private program) required

    • KNOWLEDGE, SKILLS AND ABILITIES :

  • Ability to compose clear and concise reports, letters and general written correspondence. Must gather and analyze accurate and relevant information and be able to evaluate and monitor programs for accuracy, compliance with program requirements and applicable federal and state rules and regulations.
  • Must have ability to learn and be trained.
  • Must have an interest and desire to work in affordable housing and government sector.
  • Must be able to travel, at least monthly as needed (~25% -50%).
  • Must possess a valid State of Texas driver’s license.
  • Must have the ability to establish and maintain working relationships with others.
  • Must be able to operate calculator, adding machine and personal computer. Knowledge in Microsoft Office products.

    • PHYSICAL REQUIREMENTS :

  • This classification functions in a standard office environment. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, use office machinery, attend meetings in various offices and conference rooms, etc. Must be able to communicate and exchange accurate information via phone, computer, and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic, and ability to work beyond forty (40) hours per week as needed and in compliance with the Fair Labor Standards Act (FLSA).
  • The employee must be able to lift and / or carry up to twenty-five (25) pounds. Must be able to push and / or pull up to twenty-five (25) pounds.

    • OTHER :

    Must be willing to work in a non-smoking environment and adhere to all applicable Department policies and procedures.Must be willing to work overtime if necessary which may include nights and weekends.Must attend work regularly and adhere to approved work schedule.

    IMPORTANT INFORMATION FOR THE CANDIDATE :

  • Official transcripts or other minimum requirement validations will be requested of final applicants.
  • Criminal background checks will be conducted before an offer of employment is extended.

    • We fully recognize, honor and enforce the Uniformed Services Employment and Reemployment Rights Act (USERRA) and encourage opportunities to hire Veterans, Reservists and Guardsmen.

    Males born on or after January 1, 1960, between the ages of 18-26, will be required to present proof of Selective Service System registration on the first day of employment or proof of exemption from Selective Service registration requirement.

    The U.S. Immigration Reform and Control Act of 1986 requires new employees to present proof of identity and eligibility to work in the United States. Failure to provide this information within the required timeframe will result in the offer being rescinded.

    Thank you for considering employment at the Texas Department of Housing and Community Affairs! The Texas Department of Housing and Community Affairs is an Equal Employment Opportunity employer.

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    Monitor • Austin, Texas