Commercial Property Administrator

Job Description

Job Description

We are looking for a skilled and detail-oriented Commercial Property Administrator to join our team in Temecula, California. This Contract-to-Permanent position offers the opportunity to work with a dynamic commercial property management company, providing administrative support and ensuring the seamless operation of property management processes. The ideal candidate will bring 3-5 years of relevant experience and proficiency in Microsoft Office Suite and Yardi software.

This will be a fulltime - they will also consider DIRECT HIRE for the right candidate

Responsibilities :

• Provide comprehensive administrative support to property managers, including managing schedules, drafting correspondence, and preparing meeting agendas.
• Assist with lease administration, including drafting agreements, maintaining compliance records, and tracking key deadlines for renewals and expirations.
• Prepare and update detailed property management reports, tenant lists, and budget documents using Microsoft Office and Yardi.
• Maintain organized filing systems for property records, contracts, and vendor agreements in both physical and digital formats.
• Coordinate communication with vendors and contractors, ensuring necessary documentation is obtained and scheduling property maintenance as needed.
• Collaborate with the property management team to ensure efficient daily operations and address administrative or tenant-related issues proactively.
• Manage property and tenant data within the Yardi system, generating accurate reports and tracking metrics.
• Support the preparation and monitoring of property budgets, ensuring all financial documentation is accurate and up to date.
• Facilitate tenant communications, addressing inquiries professionally and resolving concerns in a timely manner.
• A minimum of 3-5 years of administrative experience, preferably in commercial property management or a related industry.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Yardi property management software and its reporting features.
• Solid understanding of commercial leases, property management operations, and basic real estate terminology.
• Strong written and verbal communication skills to interact effectively with tenants, vendors, and team members.
• Exceptional organizational skills with a focus on detail and the ability to prioritize tasks under tight deadlines.
• A proactive approach to problem-solving and identifying administrative solutions.
• Familiarity with vendor coordination and compliance documentation, such as insurance certificates and W-9 forms.