Receptionist

We are looking for an organized and detail-oriented Receptionist to join our well-established firm and collegial team in either our East Bay or Peninsula location. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. If you have strong interpersonal skills and a knack for multitasking, we encourage you to apply. This is a hybrid position with excellent benefits and stellar long term growth opportunities!

Responsibilities :

• Greet visitors and clients warmly, providing a welcoming and organized environment.
• Answer and manage a multi-line phone system, directing calls to the appropriate departments.
• Handle email correspondence promptly and professionally, ensuring clear communication.
• Perform accurate data entry tasks to maintain updated records and databases.
• Schedule appointments and manage calendars to ensure efficient time management.
• Organize and maintain files for easy access and retrieval of important information.
• Coordinate with team members to support daily office operations.
• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.
• Assist in general office tasks to ensure smooth workflow and productivity.
• Provide exceptional customer service to address inquiries and resolve issues.