We’re seeking an experienced Administrative Assistant to join our growing team and contribute immediately! If you possess excellent multitasking abilities, strong business acumen, and a solid operational mindset, this could be the perfect opportunity for you. As a General Contracting Company serving many Fortune 500 clients and multiple in the Fortune Top 50, we offer a blend of stability and exciting growth potential. If you’re ready to hit the ground running, we want to hear from you!
Additional benefits include :
- Competitive pay
- Paid vacation
- Health benefits
- 401(k) matching
- Referral bonuses
If you think you’re a good fit, please submit your resume and contact details.
Compensation : 17 - $21 hourly
Responsibilities :
Invoice Processing : Process invoices through internal databases and record on customer portals within 2 days of work completion. Update cash flow reports regularly.Credit Card Records : Record and reconcile company credit card statements.Job Costing : Track labor, materials, and expenses for job costing.Assist with project documentation, including contracts, permits, and change orders.Accounts Management : Manage accounts payable and receivable.Procurement & Billing : Assist in the procurement of materials for jobs, invoice tenants, and collect rent.Customer Support : Assist with customer updates, including managing photos and project details.Travel Logistics : Help with employee travel arrangements, including flight bookings, car / truck reservations, lodging, and labor coordination.Interdepartmental Support : Provide backup support to operations and client services teams as needed.Licensing and Compliance : Help manage contractor licenses and subcontractor COI record keeping.Filing System Maintenance : Refine and maintain the company’s filing system, ensuring proper organization and timely updates.Quality Control : Monitor production KPIs and strive for continuous improvement in customer service quality.Special Projects : Assist with special projects as assigned by the manager.Qualifications :
QuickBooks experience preferredAbility to exercise independent judgment and discretion.Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook), including calendar management.Previous administrative experience preferred (construction or related industry preferred).Excellent oral and written communication skills.Strong understanding of office management responsibilities, systems, and procedures.Outstanding time management and multitasking abilities.Keen attention to detail with strong problem-solving skills.Professional, friendly, energetic demeanor.Ability to work closely with management and external suppliers.Initiative-driven, self-motivated, and proactive.Update cash flow reports regularly.About Company
Founded in 2007, Walker Property Services, LLC is a highly specialized company in providing facility maintenance and self-performing projects to multiple Fortune 500 customers across the nation. We are confident in our ability to deliver exceptional service for your retail and commercial property needs.
