Administrative Assistant

AssociaDraper, UT, US

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Administrative Assistant

The Administrative Assistant supports and assists with general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

Compensation : $18.00 to $21.00 hourly rate, depending on experience.

How Our Employees Make an Impact :

Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary.
Update homeowner and association information in C3 and shared files.
Process and distribute incoming and outgoing mail for the office and Associations.
Process print jobs, scanning and faxing as general office support when needed.

Other Duties and Responsibilities :

Organizes and prepares correspondence relating to association business.

Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.

Reviews invoices for completeness / accuracy of charges and prepare payable vouchers for manager's approval if not completed by Telephone Operator.

Prepares and assists community managers with monthly board packages and inhouse mailings.

Relieves concierge / reception on an as needed basis.

Other duties as assigned.

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.

Professional customer service skills.

Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.

Partner with multiple stakeholders, for example, community managers, vendors, peers, and clients.

Ability to interpret verbal and / or written instructions at a proficient level.

Ability to self-motivate, be proactive, detail-oriented, and successfully function as part of a team.

Ability to keep workspaces organized and maintained. Alerts the Office Manager of low supplies and assists in supply stocking and distribution.

Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.

Knowledge of company policies, procedures, and forms.

Must be able to work effectively with others in person and in a group setting.

Must be able to prioritize, manage time, and meet deadlines. Must be able to communicate effectively and professionally on the phone, email, and in person.

Must be able to operate general office equipment (copier, fax, phone systems, etc.).

Education and Experience :

High School Diploma or GED Required

At least one year of directly related or closely related experience

Working Conditions :

Typical office environment

Frequent social interaction

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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Administrative Assistant • Draper, UT, US