Billing Specialist

The Opportunity

RS&H is currently seeking a qualified Billing Specialist to join our team. This position is hybrid with 2 days in our Jacksonville, FL office.

Summary :

As part of the Accounting team, you'll serve an integral role in the firm by undertaking a variety of financial and non-financial tasks. Candidates must be able to work with a diverse team of professionals, committed to best-in-class client service, and be forward-thinking.

This position handles the invoicing for services rendered to our clients based on contract terms. The role will involve working with project managers, clients, and sub-consultants on a daily basis.

Responsibilities :

• Analyze and understand contract terms to ensure that billing is accurate and meets Revenue Recognition standards.
• Process and own monthly, weekly, or period client billing for complex / large scale cost plus and lump sum projects within the deadline. Detail review billings and submit to the project management team for review.
• Submit reviewed invoices using the client’s preferred method. Learn, use, and master working with multiple online billing systems outside of our internal ERP / billing system, monitor submission status, and resolve inquiry or rejection. Participate in training or system knowledge transfer as needed to utilize external billing system efficiently.
• Monitor accounts receivable / DSO and assist project managers with collection efforts.
• Prepare, create, and / or utilize dynamic Excel spreadsheets. Automate using formulas such as lookups or pivot tables to expedite data collection and entry.
• Reconcile variances.
• Works independently to prepare and issue reports as needed. Serve as a resource for questions and escalation.
• Respond timely and professionally to email inquiry internally and externally, researching and resolving disputes, concerns or requests for information.
• Participate in process mapping and / or process improvements; document and communicate changes with stakeholders and co-workers.
• Provide mentorship and technical guidance to junior billing associates.

Qualifications and Skills :

Preferred experience :