Project Manager, Recruiting Operations

EquipmentShareDallas, TX

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Build the Future with Us — EquipmentShare is Hiring a Project Manager, Recruiting Operations

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before . We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Project Manager, Recruiting Operations for our Corporate HQ in Columbia, MO. This role offers the flexibility to work on-site in Columbia, MO , or remotely from other locations across the United States.

Salary range $87,000-$118,000 annually . Factors including past experience and location may affect final compensation rate.

We’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. The Senior Project Manager will lead automation, process improvement, and program delivery efforts that support the broader Talent Acquisition (TA) organization. In this role, you’ll be part of the Recruiting Operations team, working behind the scenes to optimize how we attract, assess, and hire top talent. You’ll build scalable, tech-enabled processes that improve both candidate experience and recruiting efficiency. You’ll partner closely with recruiters, coordinators, HR, and People Analytics to streamline workflows, implement automation, and reduce manual work across the hiring lifecycle. As EquipmentShare continues to scale, this role offers clear opportunities for career growth, internal mobility across the People team and beyond, and support for professional development (including pursuing certifications like Lean, Six Sigma, or PMP). If you're passionate about building better systems, driving meaningful change, and growing your career in a high-impact operations role, we’d love to hear from you.

Primary Responsibilities

Project Management & Execution

Drive program deliverables and author / share monthly business reviews, weekly reports on recruiting funnel stage metrics, and applicant tracking system (ATS) insights, and others that support the needs of the business.
Lead recruiting process redesign and continuous improvement efforts to enhance candidate and employee experience, reducing waste and streamlining workflows. This includes defining project scope, timelines, and resource requirements – then taking charge to drive outcomes with effective change management.
Manages dependencies between multiple projects within a program.

Collaboration & Stakeholder Engagement

Work with teams to develop project charters and roadmaps, earning trust and forging solutions with business owners, technology teams, and other HR partners.

Collaborate effectively with cross-functional stakeholders by communicating clearly, actively listening, and aligning on shared goals.

Contributes to business development and negotiates with internal clients.

Communication & Reporting

Handles executive-level communication and stakeholder management.

Own selected TA team communications, such as Monthly Business Reviews, Recruiting status reports, and other deliverables that share key performance indicators (KPIs).

Operational Excellence & Problem Solving

Maintain an operational mindset to ensure daily workflows stay on track in a fast-paced, high-growth environment.

Apply structured problem-solving techniques, drawing on Lean and project management principles to design efficient, scalable recruiting processes.

Take ownership in removing workflow bottlenecks, prioritizing competing initiatives with sound judgment, and mentoring team members where applicable.

Continuously measure and analyze recruiting operations to identify areas for improvement, using a customer-obsessed mindset to develop scalable, data-informed solutions.

Navigate and resolve complex or ambiguous recruiting processes, proactively addressing issues and driving resolution in coordination with the broader TA and HR teams.

Provides high-level strategic oversight and guidance to scale operational results.

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special .

Perks & Benefits

Competitive compensation

Full medical, dental, and vision coverage for full-time employees

Generous PTO + paid holidays

401(k) + company match

Gym membership stipend + wellness programs (earn PTO and prizes!)

Company events, food truck nights, and monthly team dinners

16 hours of paid volunteer time per year — give back to the community you call home

Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who :

See challenges as opportunities

Embrace change and continuous improvement

Bring energy, effort, and optimism every day

Skills & Qualifications

Demonstrated success in delivering measurable process improvements that reduce inefficiencies, enhance quality, and increase operational output

Familiarity with Lean principles and experience in process mapping to create and visualize scalable workflows

Proven ability to influence and collaborate with cross-functional stakeholders at various levels of the organization

Strong problem-solving skills with the ability to work independently, manage competing priorities, and maintain a high level of attention to detail

Willingness and ability to travel occasionally (approximately 5%) to collaborate with distributed team members.

Preferred Qualifications

Experience as a Recruiting Business Partner and / or Recruiter who has sourced candidates

Project Management Professional (PMP) certification or equivalent credential

Certification or formal training in Lean Design Methods or Systems Engineering

Experience developing program or project documentation, including charters, roadmaps, and status reports

Experience partnering with executive leadership to shape initiatives and drive decision-making

Experience creating detailed process maps, including swimlane diagrams and value stream maps (preferably using LucidChart or similar tools)

Familiarity with building automated workflows to streamline operations (Alteryx or similar platforms preferred)

Strong interest in technology, with a demonstrated curiosity to explore technical products and a commitment to continuous learning

Education and Experience

Minimum of 3 years of experience in Recruitment or Talent Acquisition, with a strong understanding of the hiring lifecycle and industry best practices

At least 2 years of program or project management experience in a fast-paced, cross-functional environment

Hands-on experience using Greenhouse ATS to manage and track recruiting processes

Proficiency with project management tools to coordinate workflows and timelines ( preferred)

Physical Requirements

Must be able to sit for prolonged periods at a desk and work on a computer.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M / F / D / V.

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Manager Recruiting • Dallas, TX