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Reception / Concierge | Part-Time

Reception / Concierge | Part-Time

Davis Wright TremaineAnchorage, AK, United States
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Description

Davis Wright Tremaine LLP is looking for a Part-Time Receptionist / Concierge to join our team in our Anchorage office.

This is an essential position that will require five day in-office; and is a part-time role with a schedule of 7 : 30 a.m. to 1 : 00 p.m.

This position is responsible for answering incoming calls, greeting clients, receiving deliveries, assisting visitors, managing public spaces, communicating with building management as necessary, working with attorneys and staff on a variety of administrative matters and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will :

  • Answer and dispatch incoming calls for office
  • Communicate via email with attorneys and staff to a variety of inquiries and requests for assistance
  • Greet clients and notify attorneys and / or staff of their arrival
  • Escort visitors to scheduled offices and conference rooms and ensure their needs are met
  • Serve as concierge to visitors as appropriate
  • Receive mail and hand delivered materials, scan and deliver to attorneys and staff
  • Maintain internal calendar for multiple conference rooms and use discretion when booking and prioritizing or coordinating room changes
  • Assist staff and attorneys with reserving conference / meeting rooms and visitor offices, and assure rooms are properly serviced
  • Assist visitors with all reasonable needs they may have such as copying, faxing, scanning, transportation, reservations, etc.
  • Maintain clean and organized appearance of the reception area, visitor offices, conference rooms and kitchens; ensure that they are always stocked and ready for use
  • Assist Audio Visual team and Office Services Assistant in setting up and facilitating video conferencing and video depositions
  • Key in attorney time daily, and work with assistants to proof and close
  • Maintain petty cash
  • Assist Office Administrator with event planning and office newsletters
  • Process incoming checks and send them out via UPS
  • Assist attorneys and secretaries with various projects as needed
  • Enter invoices for the Anchorage office
  • Create new hard copy files and request label creation as needed
  • Maintain both electronic and hard copy official files
  • Contact building management to attend to maintenance issues as required

Join us if you have :

  • High school graduate or GED equivalent required, Associates degree or higher preferred
  • Ability to communicate in a courteous, effective, and professional manner with clients, attorneys, staff, clients and other visitors
  • Experience using a multi-line phone system preferred
  • Prior administrative or reception experience in a professional office environment preferred
  • High degree of attention to detail and accuracy in recording names, phone numbers and messages
  • Excellent and accurate keyboarding skills
  • Ability to remain calm under pressure and maintain professional composure
  • Ability to work with minimum supervision, adapt quickly to change and effectively prioritize multiple tasks
  • Client service mindset and willingness to take on increasing responsibilities
  • Ability to work well in a team setting as well as independently
  • Ability to maintain confidentiality
  • Ability to sit at a workstation for lengthy periods of time with occasional breaks
  • Ability to read and write English, demonstrated proofreading skills preferred
  • Proficient in Microsoft Office programs
  • Demonstrated ability to maintain regular attendance and punctuality, and maintain a professional appearance

    • Who We Are

    Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

    What's in it For You?

    DWT offers competitive compensation in addition to ample benefits including but not limited to :

  • Choice of health and vision insurance plans
  • Dental plan
  • Fertility and adoption benefit
  • Paid sabbatical after 13 years of service
  • Commuter benefits
  • Retirement contribution

    • Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success.Our commitment to diversity, equity, and inclusion sits on four pillars : Community, Growth, Education, and Engagement.Learn more about the firm's commitment to DEI here :

    www.dwt.com / dei .

    Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email

    emailprotected]

    LI-AF1

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    Parttime • Anchorage, AK, United States