Executive Administrative Assistant

Performs a wide variety of high-level administrative duties at an executive level and provides assistance to departmental staff, volunteers, and visitors. Leads the work of clerical staff.

MAJOR RESPONSIBILITIES & DUTIES

Provides administrative support at an executive level.

Coordinates and organizes departmental activities, proactively anticipating departmental needs.

Reviews departmental operating practices including record keeping systems, forms control, and personnel requirements, and makes suggestions for improvements.

Prepares reports and presentations, often of a complex or confidential nature.

Prepares and edits correspondence, communications, and other documents.

Coordinates activities of clerical and administrative staff as needed.

Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.

Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.

Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.

Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes.

Assists in organizing events as needed.

Makes schedule travel arrangements and completes expense reports as needed.

Tracks, researches, and prepares various reports, material packets, and meeting or presentation materials.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of office administrative procedures, practices, and filing methods.

Ability to review and resolve complex administrative problems independently.

High level of professionalism and interpersonal skills.

Highly proficient PC software applications with an advanced ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.

Ability to communicate, verbally and in writing, with individuals at all levels in the organization and with external contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.

Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.

Ability to type accurately and proficiently at a high rate of speed.

REQUIRED QUALIFICATIONS

Associate's degree or equivalent combination of education and experience required.

Minimum of 3 years of administrative experience or executive support experience required.

Diversity is more than a commitment at Boys Town—it is the foundation of who we are and what we do.

At Boys Town, we cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results .