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Facilities Manager

xAIPalo Alto, CA, US

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Job Description

About xAI

xAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company's mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All engineers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

About xAI

xAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.

Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company's mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important.

All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

Role Summary

We are seeking an experienced and proactive Facilities Manager to oversee the daily operations and maintenance of xAI's Bay Area office buildings. This role involves managing facility services, coordinating with vendors, and ensuring compliance with safety and regulatory standards. The Facilities Site Manager will collaborate with teams such as the Security Lead, Office Manager, Chef, Barista Supervisor, Corporate Project Architect, and Construction Project Manager to maintain a high-quality workplace that enhances employee productivity and well-being. This position requires strong organizational skills, facilities expertise, and the ability to thrive in a fast-paced, innovative environment.

RESPONSIBILITIES :

Oversee daily facility operations, including maintenance, cleaning, security, and food services, to ensure a safe and functional workplace
Manage vendor contracts for services such as janitorial, HVAC, electrical, plumbing, and landscaping, ensuring quality and cost-effectiveness
Coordinate with the Chef and Barista Supervisor to support kitchen and café operations, ensuring seamless integration with facility needs
Ensure compliance with building codes, OSHA regulations, fire safety standards, and environmental requirements
Develop and implement preventative maintenance schedules for building systems (e.g., HVAC, electrical, plumbing) to minimize disruptions
Collaborate with the Corporate Project Architect and Construction Project Manager during building transitions or renovations to ensure operational readiness
Monitor and manage facility budgets, tracking expenses and optimizing resource allocation
Respond to facility-related issues, such as repairs or employee requests, in a timely and professional manner
Maintain accurate records for maintenance, inspections, and vendor agreements using facility management software or tools (e.g., Microsoft Excel, CMMS)
Foster a welcoming and inclusive environment by addressing employee feedback and improving facility services to boost morale and productivity

BASIC QUALIFICATIONS :

Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field (or equivalent experience)

3+ years of experience in facilities management, preferably for corporate or commercial buildings

Knowledge of building systems (e.g., HVAC, electrical, plumbing) and local regulatory requirements

Proficiency with facility management tools or software (e.g., CMMS, Microsoft Office)

PREFERRED SKILLS AND EXPERIENCE :

5+ years of experience in facilities management, including 1+ year in a supervisory or leadership role

Experience managing facilities in a high-tech or corporate office environment

Certification in facilities management (e.g., CFM, FMP) or willingness to obtain

Strong understanding of safety regulations, including OSHA and California-specific standards

Experience managing food service operations or coordinating with culinary teams

Excellent vendor management and negotiation skills

Strong communication and problem-solving skills for collaborating in a flat organizational structure

Familiarity with sustainable building practices (e.g., LEED, WELL Building Standard)

Basic financial acumen for budgeting and cost control

Ability to interpret technical drawings or facility plans

Compensation

Pay Range : $160,000 - $225,000

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations : job-related knowledge and skills, education, and experience.

Benefits

Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

xAI is an equal opportunity employer.

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