Executive Assistant To The Chancellor
The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Executive Assistant to the Chancellor. This is a renewable, full-time, non-tenured, administrative position and reports to the Chancellor. The position will be located in Las Vegas, Nevada.
The NSHE is comprised of eight institutions : two universities, a state college, four community colleges and research institute. The public system of higher education in Nevada continues to experience growth with significant opportunities in serving over 105,000 students and 15,000 employees.
The Executive Assistant to the Chancellor provides comprehensive administrative support to the Chancellor. The position ensures the effective execution of the Chancellor's priorities through advanced coordination, scheduling, document development, and stakeholder engagement. The role is central to the smooth functioning of the Chancellor's Office and its interface with internal and external constituencies.
Salary grade : This position offers a competitive compensation package commensurate with the candidate's education, experience, and certification / training. In addition to base salary, employees enjoy a comprehensive benefits package that includes :
- Health, dental, vision, and life insurance. Additionally, an employer paid long term disability plan is included.
- Professional employees are required to participate in the 401(a) Retirement Plan Alternative (RPA). Employee contributions of 19.25% are matched 100% by the employer and employees experience an immediate vesting in the plan. Employees who currently or previously participated in Public Employees Retirement System (PERS) of Nevada may be eligible to continue in the PERS plan.
- Generous annual leave (accrual of 2 days per month), sick leave (granted 30 days at time of hire), 12 paid holidays, and paid family leave.
- Employees and their qualified dependents may take advantage of a tuition savings benefit. Faculty may take up to six credits per semester at a reduced rate and their dependents may access an unlimited number of credits, if they meet specific criteria.
- Employee assistance programs and professional development opportunities.
Approximate starting date : November 1, 2025
Minimum qualifications : A bachelor's degree from a regionally accredited institution with five (5) years of progressive experience directly applicable to the position (or) a master's degree from a regionally accredited institution with three (3) years of related and progressive experience directly applicable to the position. Alternatively, ten (10) years of progressive experience directly applicable to the position may be substituted.
The duties of this position will include, but not be limited to, the following areas of responsibility :
Ensure the Chancellor's initiatives, directives, and tasks maintain progress forward.Coordinate meetings, prepare agendas, track action items, and ensure timely follow-up.Proactively manage the Chancellor's calendar and briefing materials.Attend meetings as needed for minute recording and follow-up.Remind vice chancellors about deadlines for agenda items.Build agenda items and assist with the Chancellor's items to discuss with each team.Effectively time-manage projects and priorities to meet deadlines in an accurate and efficient manner.Coordinate with administrative support staff, vice chancellors, presidents, and presidents' assistants to coordinate progress and resolution to Chancellor and System priorities.Perceive and schedule all follow-up meetings and tasks in coordination with administrative support staff and presidents' assistants.Ensure the Chancellor has all necessary materials for efficient meeting preparations and participation.Take initiative in preparing the Chancellor for Quarterly and Special Board of Regents meetings by coordinating deadlines, tracking item submissions, compiling briefing materials, and ensuring the Chancellor is fully prepared for all agenda items.Work closely with the Board Office, institutional contacts, and internal staff to gather necessary documentation, anticipate questions or follow-ups, and support the Chancellor's effective participation in Board proceedings.Research action items from former meetings.Coordinate with administrative support staff to ensure details of meetings (i.e., attendees, purpose, location, agendas are timely provided in calendar and / or by email).Assist with the development of a variety of documents resulting from policy revisions, regent requests, periodic reports, governmental requests.Collect, interpret, analyze, and distribute data, policies, and reports as needed.Ensure the accuracy, consistency, and professionalism of documents.Analyze policies and procedures to assist with revisions and recommendations.Communicate effectively both orally and in writing; compose business correspondence and reports; analyze information, problems, or practices to identify relevant concerns, identify patterns, tendencies, and relationships, and formulate logical conclusions.Analyze issues, identify the strengths and weaknesses of proposed options as well as the development of alternative solutions and approaches to problems.Handle inquiries directed to the Chancellor and / or Chancellor's Office and develop action plans to address them.Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Chancellor and cabinet members, regents, presidents, external constituents, etc., demonstrating leadership to maintain credibility, trust, and support with the leadership team.Anticipate, identify, and troubleshoot issues of concern or significance; exercise discretion to provide timely information and necessary updates across multiple stakeholders.Consult with and assist the Chancellor with any special projects required and perform other duties as assigned.Assign special projects and duties to administrative staff or others as needed.Research and provide relevant background information where appropriate.Initiates research, report writing, and recommendations based on minimal direction and information from supervisor.