Program Specialist (Contracts Management)

Under general supervision, incumbents of this class are responsible for assisting in the administrative processes involved in the development and awarding of contracts for services or equipment. Responsibilities include the research of product or service specifications, availability and cost; preparing bid specifications and / or Requests for Proposals; assisting in the evaluation of contract compliance; monitoring contract funding and maintaining mandated fiscal and program records. Supervision may be exercised over a small number of subordinate personnel. Does related work as required. Required A Bachelor's degree and two years of experience where the primary function of the position was performing staff or administrative support functions directly related to fiscal management, contract management or grants management. Substitutions Satisfactory completion of a Master’s degree in accounting, business administration, finance, economics or closely related field may be substituted for one year of the above stated experience. Satisfactory completion of a one year Public Administration internship in a government agency may be substituted for one year of the above stated experience. Definition Staff or administrative support experience is defined as providing support or back-up functions to higher level administrators in areas such as : office management; participation in budget preparation and monitoring; payroll and personnel type functions; involvement in the development and / or review or department-wide practices and procedures; evaluating departmental operations; participation in planning; financial recordkeeping, accounting, or management activities; purchasing; public relations, community relations, public information activities; and other similar functions. “Line” functions involved in the delivery of services or in the day to day operations of a department would not be qualifying experience. Notes (1) The number of years of experience required in the minimum qualifications is based upon the presumption of full-time employment. Part-time experience will be prorated based on a 35 hour workweek. (2) Verified and documented volunteer (unpaid) experience will only be credited when specifically allowed by the job description or examination announcement. Special Notes Education beyond the secondary level must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education / U.S. Secretary of Education.