Specialist - Special Events Assistant - Edinburgh Clubhouse

Special Events Assistant

The Special Events Assistant supports on-site operations and coordinates with the Edinburgh Events Supervisor to ensure events run smoothly on the day of. Gain hands-on experience in leadership and events experience working Brooklyn Park Special Events such as Weddings, Golf Outings, Fundraising Galas, Community Celebrations, and other Special Occasion gatherings. This is a seasonal position with opportunity to continue working throughout the year. Application Deadline : This job posting will be open until filled. If you have interest in this position, it is highly recommended that you apply as soon as possible upon seeing the announcement as the vacancy may close without notice.

Essential Duties and Responsibilities

Support on-site operations for each special event.

Uphold standards and regulations for vendors and customers (including food safety, rules and regulations, etc.).

Communicate respectfully and transparently with event attendees and vendors and resolve any disputes that arise between and among event constituents.

Set up / take down of events including moving tents, tables, chairs, and other event equipment.

Monitor room temperatures, janitorial supplies and cleanliness of the building. Light Snow and Ice Maintenance may occur.

Ability to connect with vendors and caterers to describe expectations, facility use details and Departure checklist of expectations.

Ability to lock or unlock a facility and turn on lights, prepare facility.

Ensure a safe and healthy work environment and conduct business in a safe manner.

Performs other duties as assigned.

Minimum and Desired Qualifications

Education High school diploma or equivalent.

Experience Experience in special events or customer service.

Licenses Current driver's license by the start date.

Knowledge, Skills and Abilities

• Excellent communication and public relations skills.
• Ability to work cooperatively with other employees.
• Create an environment that is inclusive and supportive to all participants, addressing both individual and community needs.
• Facilitate communication with multiple vendors, event hosts, and other staff.
• Ability to change out janitorial bathroom supplies.
• Establish and maintain positive working relationships with peers, participants, and the public.
• Communicate effectively, both orally and in writing. Ability to write basic reports and office correspondence.
• Fluent in English; both spoken and written.
• Independently solve practical problems and deal with a variety of situations.
• Ability to work outdoors for long periods of time in all types of weather and temperature extremes.
• Ability to lift and carry up to 30 lbs.
• Ability to provide a level of customer service that meets or exceeds customer expectation and satisfaction.
• Ability to relate and work effectively with people from diverse cultural, socioeconomic, racial and ethnic backgrounds.

Desired Qualifications

Background Check The City has determined that a criminal background check and / or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and / or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

About Brooklyn Park Brooklyn Park is a thriving northwestern suburb of Minneapolis and the sixth largest city in the state with over 86,000 residents and 30,000 jobs. As the 6th fastest growing city in Minnesota, the city has become even more vibrant because of our remarkable racial and cultural diversity. Approximately 60 percent of our residents are people of color, 22 percent are foreign-born, and more than a quarter speak a language other than English at home.

Additional Information

Anticipated Work Schedule : The Special Events Assistant will work up to 20 hours a week depending on events and must be available to work weekends. Shifts may range from 5 : 45 a.m. to 12 noon, 12 noon to 5 : 00 p.m., 4 : p.m. to 12 midnight. Anticipated Hiring Wage : $14.85 19.10 depending on qualifications Anticipated Start Date : March 2025 (Start date flexible subject to candidate availability) Work Environment : The physical demands described here are representative of those that must be met by an employee to successfully and safely perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to fully and safely perform the essential duties.

Work is performed in several types of environments including office or meeting setting that may involve extended periods of sitting, standing, and moving about, facilitating a variety of duties around the Clubhouse throughout the day, evenings, or weekends in both indoor and outdoor facilities.

Ability to lift objects weighing up to 30lbs.

We welcome applications from all individuals, including (but not limited to) : people of all abilities, persons of color, Veterans, LGBTQ+ and women. If you need these materials in an alternate format or if you have a disability-related need and need assistance with the application process, please contact Human Resources at either 763-493-8016 or via e-mail at HumanResources@brooklynpark.org.