Executive Assistant

Job Description

Position Summary

This part-time role supports key company executives with scheduling, organization, and administrative tasks. This role serves as the right-hand person to the Chief Executive Officer and provide support to the remainder of the North American Leadership Team (NALT). The role must interact seamlessly and with a professional demeanor with a variety of individuals across the organization. To perform this role successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and organizational information while exercising professionalism and discretion. This role includes monthly reporting, event planning, and travel arrangements, as well as other office administration responsibilities and assisting with special projects as assigned. This role requires daily part-time onsite presence in the corporate office.

Core Duties / Key Responsibilities

• Executive Assistant – As noted above, in this role you will be the right-hand person to the CEO and NALT and must operate with a high degree of confidentiality. This may include interacting with individuals on the NALT’sbehalf answering questions with tact and diplomacy, as well as in fostering collaboration and teamwork with stakeholders.
• Scheduling – Manage and maintain the CEO’s complex calendar, arrange meetings across domestic and international time zones and coordinate appointments.
• Travel Arrangements – Coordinate detailed multi-person travel arrangements (includes domestic and international). Forecast and strategize regional market visits.
• Expense Reporting – Compile expense records, generate reports, and ensure accuracy and validity of information.
• Meeting Support – May create PowerPoint presentations, financial spreadsheets, special reports and agenda materials. May attend meetings and take notes of discussions, preparing the initial draft of minutes and summaries.
• Event Planning – Plan, manage and orchestrate events ranging from small department meetings to company-wide events including logistical set up and catering.
• Email Management and Document Organization – Follow-up and respond to forwarded emails on behalf of assigned executives, as well as organizing important documents and maintaining records. Manage and disseminate confidential documents with discretion.
• Office Support – Routinely performs a wide variety of support duties, including, but not limited to handling printing, scanning, emailing, copying, filing, mail / overnight packages, composing and preparing routine correspondence.

Other additional and / or alternate duties as assigned from time-to-time; including supporting other departments or executives as needed.

Position Qualifications

Experience / Education

Required Education : Bachelor’s degree preferred; High School Diploma / GED required

Required Work Experience : 3+ years of proven work experience supporting a senior executive or team

Required Knowledge / Skills / Abilities

Microsoft Applications : Advanced functionality (in particular, PowerPoint, Word, Excel and Outlook)

Additional Technology : Excellent phone skills and computer literacy

Travel : None required

Communication : Exceptional verbal and written communication skills required

Additional Requirements :

Physical / Working Requirements

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is :

Scope

Direct Reports : 0

Total Organization Employees : ~ 900

States : 22

Regions : 5

Areas : ~ 21

This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the employee with a general sense of the responsibilities and expectations of his / her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.

DCC Propane is an equal opportunity employer. We value diversity and inclusion at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, sexual orientation, marital status, veteran status, military status or disability status.