Administrative Assistant

Position Description

Most postings are open for a limited time, depending upon the number of applications received. When the maximum number of applications has been met as stated above, the position may close without notice. Please apply immediately.

Pay Grade : Assistant 6

This position provides administrative support to the Information Technology academic division.

Responsibilities and Duties (

• Essential Functions)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

Works closely with the Dean, Assistant to the Dean, other Administrative Assistants, staff and faculty to ensure division guidelines are met

Performs required data entry, filing, ordering of office supplies, daily distribution of mail, updates directories and checking out equipment

Initiates required purchasing following College policy and procedures

Facilitates prompt pick up / delivery of mail daily, and sends academic and travel calendar reminders and notifications of deadlines

Answers telephones and provides information to callers, takes messages, or transfer calls to appropriate individuals

Tracks reminders for scheduled travel and reviews and processes travel authorizations and travel reimbursements for faculty and staff in a timely manner

Assists with functions at various sites as directed

Provides other general office support for divisions as needed

Provides general office support for the area including ordering keys, office supplies, and reporting office needs for office moves, repairs, or other Eagle Assist requests

Qualifications

Knowledge, Skills, and Abilities

Must be energetic and self-motivated

Must be proficient in Microsoft Office including MS Word, PowerPoint, and Excel

Demonstrated experience in compiling, tracking and monitoring expenditures

Must be able to perform all responsibilities in a timely manner

Must have excellent communication skills : listening, speaking, and writing

Must display professional interpersonal etiquette in person and on the telephone

Must be someone who honors commitments, is reliable, and punctual

Must have ability to work harmoniously with supervisors, staff, faculty, students, and the general public to accomplish the goals and objectives of the College

Will work in an office setting, but may also be required to travel across the campuses

Must provide quality customer service by creating a welcoming and supportive environment

Must conduct oneself in a manner consistent with the College's standards of ethical conduct

Minimum Requirements

Associate's degree or a combination of college courses, postsecondary training and certifications

Two years’ experience as an administrative assistant in an office setting

Preferences

Prior experience working at an academic institution