Operations Coordinator

Project Coordinator

Location : Phoenix, AZ (Hybrid) or Remote (California only)

Pay Rate : $26 / hour (W2)

Travel : None

Expenses : Not covered

Schedule

Phoenix-based candidates : Hybrid – Work from home on Monday and Friday , in-office Tuesday through Thursday .

California-based candidates : 100% Remote.

Top Skills Needed

Excellent organizational skills

Proficient in Excel and Smartsheet

Strong communication (written and verbal)

Job Summary

We are seeking a detail-oriented Project Coordinator to support project execution by managing administrative tasks, updating tracking systems, analyzing project data, and facilitating vendor and invoice processes. This individual will work closely with internal teams to ensure smooth operations, maintain accurate documentation, and prepare for upcoming project needs.

Responsibilities

Prepare and process purchase orders and requisitions for internal teams.

Facilitate invoice approval and process through internal systems.

Maintain accurate and up-to-date project tracking systems (Excel / Smartsheet).

Analyze project data using Power BI and Excel templates.

Create and manage organized project documentation files.

Attend project meetings and support action items and deliverables.

Identify added project costs and assist with forecast updates.

Communicate project issues to management before escalation.

Support vendor coordination and communication when applicable.

Qualifications

Education

High school diploma or equivalent required

Associate degree or 2+ years of equivalent work experience preferred

Experience

Minimum 2 years of relevant project coordination or administrative experience

Proficiency in Microsoft Excel , PowerPoint , Word , and Smartsheet

Familiarity with Power BI for data analysis preferred

Strong written and verbal communication skills

Able to manage multiple tasks in a fast-paced, deadline-driven environment

Excellent organizational, interpersonal, and time management skills

Tools & Technologies

Microsoft Office Suite (Excel, PowerPoint, Word)

Smartsheet

Power BI

Internal procurement or invoice processing platforms

Working Conditions

Standard office or remote work environment

No exposure to adverse environmental conditions

No travel required