Executive Assistant

East West BankSanta Clara, CA, US

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Overview

The Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of several C-suite level Executives.

Responsibilities

Responsible and manages multiple complex calendars, scheduling meetings and events for several C-suite level Executives
Coordinates corporate meetings, departmental functions including conference room reservations and setup for board meetings
Greets and maintains contact with department visitors and clients. Serves as first line of communication between clients and bank while delivering excellent customer service and demonstrate a high degree of professionalism and confidentiality
Anticipates the needs and applies strategic business thinking to support the Executives
Makes appropriate, informed decisions regarding the EVPs’ scheduling
Develops and prepares reports, documents, and presentations for department staff as directed
Maintain accurate bank corporate records / filing system including board related documents to be reviewed by auditors and regulators
Screen calls and prioritizing emails
Maintain high level of professionalism and confidentiality in work assignments, documents
Processes and maintains correspondence, files, records and minutes, and performs other specific duties
Coordinates detailed travel arrangements at domestic and international level for Executives and Board of Directors
Prepare expense reports, submit timecards, special assignments
Maintains office supplies inventory
Assists with Receptionist relief for breaks, lunch and as needed
Perform other duties and special projects as assigned by Executive Assistant

Qualifications

5-7+ years of related experience in an executive administrative capacity reporting directly to high level executives

Experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients

Strong organizational skills, attention to detail and problem solving skills

Ability to prioritize multiple tasks with minimal supervision

Ability to work efficiently and calmly under pressure in a fast paced environment

Highly Professional and interpersonal skills when dealing with clients, employees, executives and board of directors

Self-motivated and proactive with minimal guidance

Excellent verbal and written communication

Excellent time management skills and ability to prioritize assignments / tasks

Must be able to take initiative, adaptable and multi-task to meet multiple deadlines

Flexibility in work schedule

Expert in Microsoft Excel, Word and Power Point

Compensation

The base pay range for this position is USD $60,000.00 / Yr. - USD $90,000.00 / Yr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.

East West Bank is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. Reasonable accommodations for disability are provided to applicants and employees in accordance with applicable law.

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Executive Assistant • Santa Clara, CA, US