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TMD - Contract Administration Manager I (Procurement Manager)

TMD - Contract Administration Manager I (Procurement Manager)

TEXAS MILITARY DEPARTMENTAustin, Texas
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TMD - Contract Administration Manager I (Procurement Manager)(00052294)

Organization

TEXAS MILITARY DEPARTMENT

Primary Location

Texas-Austin

Work Locations

Camp Mabry Training Site2200 W 35th STREETAustin78703

Business and Financial Operations

Employee Status

Regular

Schedule

Full-timeStandard Hours Per Week : 40.00

Travel

Yes, 10 % of the TimeState Job Code : 1960Salary Admin Plan : BGrade : 26

Salary (Pay Basis)

6,377.50-8,000.00(Monthly)

Number of Openings

Overtime Status

Exempt

Job Posting

Aug 26, 2025, 2 : 57 : 49 PM

Closing Date

Ongoing

Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT :

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS : Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and / or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link : )

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT :

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate.The Texas Military Department provides a benefits package that includes, but is not limited to :

  • Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
  • Optional Vision, Dental, Life, and Disability insurance at competitive rates
  • Generous paid vacation, sick leave, and State and Federal holidays
  • Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
  • Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
  • Flexible spending account options for medical and childcare expenses
  • Potential for modified work schedules including flex, compressed, or telework (position dependent)
  • Free access to Camp Mabry Museum and historical structures
  • Robust free training access through Texas Military Department’s Web-Based Learning Program
  • Expansive Employee Assistance Program and complimentary counseling services
  • Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US :

Our Agency : The is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the , the and the .

Our Vision : America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission : Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEFPOSITIONSUMMARY

Performs advanced (senior-level) procurementand contract administrationduties. Duties involve overseeing theexecution andadministrationofcontracts bydefiningStatement ofWork (SOW) andSpecification requirements, awarding, and monitoring established contracts. May assign and / or supervise the work of staff. Reports directly to the Procurement Director. Works under limited supervision, with considerable latitude forthe use ofinitiative and independent judgment.

WORK HOURS : Monday – Friday, 8 hours a day, 40 hours a week

ESSENTIALJOBFUNCTIONS ANDRESPONSIBILITIES

  • Overseesor preparesthe scope of work,specifications,andconditions fornew contracts; preparescontracts; assistswithdevelopingnegotiationstrategies; and awards new contracts.
  • Develops templates for standard solicitation documents,including Invitations forBid(IFB),Requests forProposals (RFPs),Requests forOffers (RFOs),and Requests for Qualifications (RFQs).
  • Overseestheoperations andactivitiesofmonitoring contractperformance, including developing and tracking keymetrics.
  • Manages theagency's vendorperformance outcomes,monitorsreporting compliance, and overseescomplianceissues.
  • Oversees theprocessing ofcontract documents toensurethat management understands and authorizescontract terms.
  • Manages theHistorically UnderutilizedBusiness(HUB) subcontractingactivities andassists withmakinga good faitheffort to ensurecomplianceof theHUB program.
  • Develops short-and long-term strategiesandgoalsforthe administrationof assigned contracts.
  • Plans,develops,andconductspresentations.
  • Prepares andsubmitsreports asrequiredbyregulatory entities and internal management.
  • Mayassist withreviewing andanalyzingprocurement-relatedlegislation,including tracking legislative bills and assisting withbill analysis.
  • Advises agency managementand staff oncontract-relatedregulations, policies, procedures,processes,systems,bestpractices,issues,trends,and developments.
  • Mayassignand / orsupervisetheworkofothers.
  • May berequiredtoperformdutyinsupport ofnationalemergencies, disasters and other missions, to include holidays and weekends.
  • Attendsworkregularly andobserves approvedworkhoursinaccordance withthe agency state employee policies & procedures handbook.
  • Performsrelatedworkas assigned.

    • Qualifications

    MINIMUMQUALIFICATIONS

    EDUCATION :

  • Graduationfromanaccredited four-yearcollegeoruniversity isrequired (substitution allowed).

    • PREFERREDEDUCATION :

  • Graduationfromanaccreditedfour-year collegeor university withmajor courseworkin public administration, accounting,finance, managementor arelated fieldispreferred.

    • EXPERIENCE :

  • Five(5)yearsofexperienceincontract administration,development,management, evaluation, or monitoring contract providers is required.
  • Three(3)yearsofsupervisoryexperiencerequired.
  • ExperienceusingMicrosoft applications toincludeMicrosoft Word, ExcelandOutlook is required.

    • PREFERREDEXPERIENCE :

  • Experienceinmajormaintenance, renovation, constructionandprofessional service contracts is preferred.

    • SUBSTITUTION :

  • Additional years ofrelevant experiencemaysubstitute forrequirededucation onayear­ per-year basis.

    • REGISTRATION,CERTIFICATIONORLICENSURE

  • CertifiedTexasContractDeveloper(CTCD)(formerlyknownasCertifiedTexas Purchasing Manager (CTPM) is required .
  • Validdriver'slicenseisrequired.
  • IfnotcurrentlyaTexasresident,mustobtainaTexas Driver's License within 30days after entering Texas as anew resident. Asatisfactory driving record isrequired for operating state or personal vehicles toconduct agency business.

    • OTHERREQUIREMENTS

  • Background Investigation .Selected candidate must be able to obtain a CAC and / or pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
  • Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
  • Sponsorship .Candidates must be eligible to work in the United States without requiring sponsorship.
  • Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at .

    • KNOWLEDGE, SKILLS, AND ABILITIES

    Knowledgeof :

  • StateofTexascontracting,purchasingandprocurementrules,regulations, policies, procedures,and processes,including theHUB Program.
  • negotiationstrategiesandtechniques.
  • contractadministrationandcostmonitoring forlarge-scopeorhigh-dollar contracts.
  • systemsandprocedures usedtoevaluateathird-party vendor'sperformance.
  • local,state,and federallawsandregulations relevant totheadministrationof federal or state funds.

    • Skillin :

  • writingcontractspecifications,deliverables,andtermsandconditions.
  • negotiatingcontract terms andrequirements,balancing departmental andprovider requirements, and resolving related issues.
  • evaluatingcontractsandcontractorperformance andrecommending futureactions.
  • collecting andevaluatingcomplexstatisticaldataforreasonableness,necessity, and conformity with contract requirements.
  • planningandprojectmanagement, includingplanning, organizing, andcoordinating work assignments to effectively meet frequent and / or multiple deadlines.
  • handlingmultipletaskssimultaneously.
  • managingconflictingprioritiesanddemands.
  • effectivewrittenandverbalcommunications,includingpreparing anddelivering complex reports, presentations, bid proposals and specifications, and policies.
  • providingqualitycustomerservice.

    • Abilityto :

  • exercisesoundjudgmentinmaking criticaldecisions.
  • analyzecomplexinformationanddevelopplans.
  • evaluatecontractsandrecommendfuturestatus.
  • facilitateandcommunicate effectively.
  • interpretpolicies,procedures,andregulations.
  • evaluatefiscaldataforreasonableness,necessity, andconformity withcontract requirements.
  • evaluate bids.
  • workeffectivelyinhighpressuresituations.
  • developmethodsandproceduresforlocatingsupplysources.
  • maintainasystemofrecord keeping.
  • establish andmaintainharmonious and effective working relationships withco-workers,agency staff, vendors, supplier's and other external contacts;and workeffectivelyinaprofessionalteamenvironment.
  • work in a military environment.

    • PHYSICAL / WORKING CONDITIONS

    Workistypically performed inasedentary officesettinginvolvingsitting,standing andwalking to perform jobduties.Workinvolves extensive useof apersonal computer andtelephone. Position mayperiodically requiretheability tolift,carry, moveand / or setupequipment andmaterials that weigh up to 25 pounds.

    MILITARY EMPLOYMENT PREFERENCE If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

    Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

    Veteran – DD Form 214 (or Equivalent)

    Disabled Veteran - VA Civil Service Preference Letter

    Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty – Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

    Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentaryproof of income

    Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

    Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

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    Procurement Manager • Austin, Texas